Project Administrator – Smart Buildings

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CannonDesign

SiteLinkedInTodas as Vagas

1001 - 5000 funcionários

🏢 Corporativo

🏠 Imobiliário

🤝 Sem Fins Lucrativos

Enterprise • Real Estate • Non-profit

A CannonDesign é uma empresa de design inovadora dedicada a criar soluções impactantes que melhoram as pessoas, organizações, a sociedade e o planeta. Com capacidades no design de edifícios e espaços, promoção de transformações culturais e estratégicas, criação de experiências imersivas e de marca, e na promoção de futuros sustentáveis, a CannonDesign ajuda os clientes a aproveitarem oportunidades significativas. Seus projetos variam desde projetar espaços para inovação e saúde até criar ambientes imersivos que promovem a inclusão. Comprometida em avançar a infraestrutura mundial, a CannonDesign opera com a missão de implementar planos estratégicos e estruturas que elevem ambientes e comunidades. Reconhecida como uma das empresas mais inovadoras globalmente, ela impulsiona iniciativas de sustentabilidade, equidade e transformação em vários setores.

Descrição

• Provide administrative support to project team members and leadership. • Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email. • Organize and set up onsite/virtual project meetings as needed and coordinate scheduling across internal staff and external client representatives. • Serve as the primary coordinator for meeting documentation by capturing notes, coordinating SME review, and distributing finalized summaries and action items. • Ensure client-facing reports meet standards by coordinating inputs, proofreading, formatting, and serving as a final quality checkpoint before delivery. Support proposal and contracting efforts. • Prepare team memos and presentations. • Review, research, and respond to consultant statements, including working with accounting to resolve issues. • Support the Practice and Operations leaders in reviewing project/program performance. • Assist Project Managers in the review/approval of consultant invoices. • Monitor flow of all processes across the program/project and provide research and feedback as necessary. • Assist the Principals and Project Managers in the development of fees during proposals. • Prepare complex spreadsheets and data analysis using Excel and Power BI. • Assist with project staffing data in Deltek Vision Project/Resource Planning. • Maintain records for financial status of projects. • Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for services. • Set up and maintain project files according to firm standards. • May assist with other marketing-related tasks including proposal presentations when requested. • Serve as the “librarian” for Smart Buildings processes, procedures, templates, and documentation by organizing, maintaining, and continuously improving access to internal resources and standards. • Work with practice leaders and subject matter experts to document and formalize workflows, templates, and internal guidance materials. • Support team onboarding by helping new staff become familiar with Smart Buildings tools, templates, workflows, and resources. • Assist with offboarding coordination for Smart Buildings tools, documentation, and resource access. • Support operational reporting by gathering and organizing project and operational data and assisting with the creation and refresh of dashboards and reports using Excel and Power BI. • Maintain and distribute operational dashboards and reporting outputs.

🎯 Requisitos

• High School Diploma required. Associate’s degree preferred. • Minimum of 4 years of experience performing in related roles required. • Experience working in the architecture/engineering/interior design industry preferred. • Strong verbal and written communication skills as well as presentation skills. • Ability to work in a team setting, strong time management and organizational skills. • Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis. • Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint. • Procore and Newforma software experience a plus. • Experience with video and audio meeting technologies. • SmartSheet schedule development experience preferred. • Interest in the architecture, engineering, and built environment technology space is strongly preferred.

🏖️ Benefícios

• medical, dental and vision coverage • flexible spending account options • voluntary insurances • paid time off • flex-time schedules • remote work options • 401k plan • employee perk programs