Senior Executive Assistant – Executive Operations

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🔥 42 minutos atrás

🌏 Qualquer lugar do mundo

⏰ Tempo Integral

🟠 Sênior

👨‍💼 Assistente Executivo

👻 Score fantasma 18%

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ERGOMED

SiteLinkedInTodas as Vagas

1001 - 5000 funcionários

Fundada em 1997

💼 Consultoria

🏥 Saúde

📦 Logística

Consulting • Healthcare • Logistics

ERGOMED é um grupo global que oferece serviços especializados para as indústrias de biotecnologia e farmacêutica. Opera sob diferentes linhas de serviço, incluindo Ergomed Clinical Research, PrimeVigilance, e ADAMAS Consulting, e é dedicada a fornecer capacidades completas de organização de pesquisa clínica (CRO). Com foco em oncologia, doenças raras e estudos complexos, também oferece serviços completos de farmacovigilância e informações médicas, bem como auditorias abrangentes de GxP. A Ergomed está comprometida em apoiar o desenvolvimento de medicamentos com presença global em cerca de 100 países.

Descrição

• Provide proactive, high-impact support to the CEO and Executive Leadership Team • Prioritise competing demands and protect executive focus on critical business matters • Act as a trusted liaison between executives and internal and external stakeholders • Manage the CEO’s complex calendar and ELT calendars across time zones • Coordinate meeting agendas, briefing materials, pre-reads and follow-ups • Own and maintain the annual and rolling ELT plan • Track leadership actions, decisions and deliverables through completion • Coordinate cross-functional inputs, deadlines and risk escalation • Maintain CEO office processes, templates, document control and SharePoint/Teams sites • Coordinate ELT meetings, offsites and leadership forums • Manage the Board and Committee meeting cycle, including calendars, agendas, papers, Board packs and logistics • Support Board and Committee meetings, capture actions and track completion • Draft, build and refine PowerPoint presentations and executive briefing materials • Prepare speaking notes and rehearsal materials • Manage end-to-end business travel, itineraries, visas, documentation and disruption handling • Process executive travel and expense claims • Support leadership offsites and internal events • Handle highly sensitive business and people information with discretion

🎯 Requisitos

• Proven experience managing complex executive calendars and international travel • Significant experience supporting C-suite executives in a global organisation • Strong organisational and prioritisation skills in a fast-paced environment • Excellent written and verbal communication skills • High level of discretion and professionalism • Ability to manage complexity, ambiguity, and competing priorities • Experience working with a highly analytical, data-driven senior leader, with strong attention to detail and accuracy • Experience supporting Board and/or ELT meeting cycles, including agenda setting, paper preparation and follow-up • Advanced PowerPoint skills with proven ability to draft executive-level presentations and briefing materials • Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint) • Experience in pharma, CRO, or life sciences preferred • Exposure to executive operations, Chief of Staff, PMO or business operations roles preferred • Experience supporting multiple executives or an ELT preferred • Familiarity with global organisations and remote collaboration preferred • Comfort using data and AI-enabled tools to improve the efficiency and quality of executive support preferred • Must handle sensitive information in line with GDPR, data protection law, and sponsor and client confidentiality obligations

🏖️ Benefícios

• Remote work • Collaborative team environment • Opportunity to contribute to pharmaceutical treatments benefiting patients • Work with global teams across countries, cultures and time zones • Professional growth and meaningful career impact • Exposure to clinical research, pharmacovigilance and quality consulting • Leadership offsites and internal events