Executive Operations Assistant – CEO Support

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FreedUp

SiteLinkedInTodas as Vagas

11 - 50 funcionários

💼 Consultoria

📦 Logística

⚡ Produtividade

Consulting • Logistics • Productivity

A FreedUp é uma empresa que oferece um Executive Assistant Operating System, fornecendo aos clientes assistentes executivos (EA) treinados que gerenciam tarefas administrativas. A empresa realiza um processo de onboarding completo que inclui sistemas personalizados, treinamentos sob medida e suporte contínuo para garantir que as necessidades administrativas dos clientes sejam atendidas com eficiência. A FreedUp é especializada na criação de sistemas operacionais pessoais para indivíduos e empresas, utilizando talentos globais de ponta e minimizando o atrito operacional.

Descrição

• Manage and organize the Founder’s inbox with the goal of achieving and maintaining **Inbox Zero** • Triage and respond to the majority of incoming emails independently • Implement and maintain a structured inbox workflow and prioritization system • Identify high-priority messages, time-sensitive requests, and key decision points • Draft and send responses on behalf of the Founder while maintaining his communication style • Conduct short **daily email triage check-ins** to quickly review priority messages • Manage and optimize the Founder’s calendar to support productivity and focus • Schedule meetings based on strategic priority levels: • Protect deep work time in the mornings and organize meetings primarily in the afternoons • Coordinate scheduling logistics and meeting preparation • Maintain proactive communication with the Founder regarding priorities and updates • Learn and replicate the Founder’s communication tone and style • Respond to parents, partners, and stakeholders in a professional and trust-building manner • Anticipate common responses and begin handling communications independently • Support task management workflows using tools such **Asana, Notion** • Leverage Claude and other AI tools to work efficiently • Maintain organized systems for tasks, communication, and operational processes • Lead **weekly check-in meetings** with the Founder using a structured “Big Three” agenda • Improve operational efficiency by identifying repeatable or delegable tasks

🎯 Requisitos

• 3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive • Comfortable with Claude or other AI tools • Exceptional written English communication skills with the ability to represent an executive professionally via email • Proven experience managing high-volume inboxes and maintaining structured email systems • Ability to respond to parents, partners, and stakeholders in a way that builds trust and reflects the founder’s voice • Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently • Experience with calendar management and strategic meeting coordination • Highly organized, structured thinker with a systems mindset • Strong attention to detail and follow-through • Proactive problem-solver who anticipates needs and communication requirements • High emotional intelligence and professional judgment when handling external communication • Comfortable responding on behalf of an executive once communication style is learned • Experience using task management and productivity tools (Asana, Notion, Superhuman, or similar) • Ability to work independently while maintaining consistent communication with leadership • Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

🏖️ Benefícios

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months