Operations Coordinator, Expense Management

🕒 Outubro 21

🇨🇴 Colômbia – Remoto

💵 $800 - $1.000 / mês

⏳ Contrato/Temporário

🟢 Júnior

🟡 Pleno

⚙️ Operações

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Global University Systems

SiteLinkedInTodas as Vagas

10.000+ funcionários

Fundada em 2003

📚 Educação

👥 B2C

Education • B2C

A Global University Systems é uma rede global de instituições de ensino superior que oferece aprendizado acessível, digital e relevante para a indústria em uma ampla gama de disciplinas. O grupo opera e parceria com universidades e plataformas educacionais para oferecer milhares de cursos, uma grande base de estudantes e ex-alunos e um forte foco em pesquisa que mantém os currículos atualizados; enfatiza a sustentabilidade e o impacto social por meio de iniciativas de ESG e parcerias globais. A Global University Systems apoia o recrutamento de estudantes e resultados profissionais por meio de parcerias acadêmicas e de recrutamento, mantendo uma presença em campi e online.

Descrição

• Coordinate employee reimbursements and payment transactions for travel, marketing materials, events, vendors, and other approved business expenses • Review requests, receipts, invoices, approvals, coding, and supporting documentation for completeness, accuracy, policy compliance, and timely processing • Coordinate travel arrangements, registrations, accommodation, transportation, and related payments for recruitment activities, meetings, and events • Track outstanding reimbursements, invoices, purchase requests, and transactions, following up with employees, approvers, Finance, Procurement, Accounts Payable, and vendors • Reconcile expense and purchasing records, investigate discrepancies, and maintain accurate logs and documentation for reporting and audit purposes • Guide employees on reimbursement, travel, purchasing, and payment procedures while handling financial and personal information confidentially • Maintain Excel trackers and reports for expenses, transactions, activities, deadlines, campaign plans, and other operational requirements • Prepare and distribute recurring and ad hoc reports, status updates, summaries, and supporting data • Respond to team queries regarding campaign planners, reports, payments, processes, deadlines, and request status • Review information for missing or inconsistent data and follow up with stakeholders • Schedule meetings, coordinate calendars, prepare agendas and materials, and communicate logistical details and follow-up actions • Draft and distribute team communications, reminders, announcements, operational updates, and requests for information

🎯 Requisitos

• Bachelor’s degree in business administration, Accounting, Finance, or a related discipline • Minimum of two years’ experience in operations coordination, administrative support, employee reimbursements, accounts payable or purchasing support, travel and event coordination, or financial transaction processing • Experience supporting financial transactions, approvals, reconciliations, documentation, and cross-functional operational processes • Experience working in a deadline-driven environment with multiple stakeholders and competing priorities • Advanced proficiency in Microsoft Excel, including formulas, lookups, filters, sorting, pivot tables, data validation, reconciliation, and preparation of accurate trackers and reports • Proficiency with Outlook, Word, PowerPoint, Teams, and shared document platforms • Familiarity with SF, Power BI, and expense, purchasing, or finance systems is an asset • Knowledge of reimbursement, invoice, purchasing, travel, expense-claim, payment, and reconciliation processes • Strong numerical accuracy and ability to organise, validate, analyse, and present operational and financial information • Excellent written and verbal communication, stakeholder service, follow-up, problem-solving, and prioritisation skills • Ability to interpret procedures, apply sound judgement, work independently with minimal supervision, and escalate exceptions appropriately • Exceptional attention to detail, organisation, discretion, accountability, and ownership of work involving money and confidential information • Ability to manage approvals, competing deadlines, and persistent follow-up while keeping managers informed • Ability to prioritise assignments, anticipate next steps, resolve routine issues independently, and escalate risks or delays • Ability to build relationships with internal and external stakeholders, provide responsive service, protect confidential information, and contribute to an inclusive team environment

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