Interim Operations Associate

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🕒 Maio 21

🏛️ District of Columbia, Washington – Remoto

🏛️ District of Columbia – Remote ☕ Washington – Remote

💵 $63.000 - $75.000 / ano

⏳ Contrato/Temporário

🟢 Júnior

🟡 Pleno

⚙️ Operações

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Labor Mobility Partnerships (LaMP)

SiteLinkedInTodas as Vagas

11 - 50 funcionários

🤝 Sem Fins Lucrativos

🏛️ Governo

🌍 Impacto Social

Non-profit • Government • Social Impact

Labor Mobility Partnerships (LaMP) é uma organização focada em aprimorar a mobilidade laboral para fornecer melhores oportunidades de emprego para meio bilhão de trabalhadores de países de baixa renda até 2050. A organização enfrenta os desafios enfrentados tanto pelos países em desenvolvimento, com sua força de trabalho crescente e empregos limitados, quanto pelos países de alta renda, que necessitam de mais trabalhadores para manter sua estabilidade econômica. A LaMP trabalha para fomentar parcerias multissetoriais que facilitem programas de migração laboral escaláveis e sustentáveis, recrutamento responsável e resultados migratórios eficazes. Ao coordenar esforços entre empresas, governos e trabalhadores, a LaMP oferece assistência técnica, construção de coalizões e pesquisas baseadas em evidências para melhorar a qualidade e a escala da mobilidade laboral em todo o mundo. A organização visa criar caminhos confiáveis, respeitadores dos direitos e financeiramente sustentáveis para a mobilidade laboral, beneficiando economias, empregadores e trabalhadores globalmente.

Descrição

• Lead operational and logistical planning for LaMP’s international conference, including venue coordination, vendor management, attendee registration, and on-site execution • Draft and publish social media and other event material including digital and physical for the event in coordination with the Communications Manager • Coordinate international travel logistics and visa applications for staff, speakers, and consultants attending the conference • Develop and maintain the conference run-of-show, agenda materials, registration tracking, and participant communications • Support conference budgets, contracts, and invoicing • Serve as the primary operational point of contact for conference logistics across multiple time zones, both pre-event and on-site • Manage post-conference follow-up, including expense reconciliation, participant surveys, and documentation • Support Project Managers with grant management activities, including preparing, reviewing, and tracking accounts receivable and accounts payable invoices, and drafting and filing contracts • Review and refine project materials, including slide decks and visual content; provide proofreading and formatting support • Conduct small to medium-sized research tasks to support active projects as needed • Maintain project files and organize documentation for easy access; ensure files remain up to date • Respond to general inquiries from staff regarding internal processes and procedures • Assist with scheduling meetings across global time zones • Support completion of organizational and funder-related forms and contracts • Organize and manage routine event logistics outside the conference, including invitations, agendas, and participant follow-ups for webinars • Organize and complete visa applications and other travel forms for staff and consultants • Ensure SaaS platforms (including LaMP’s CRM) remain functional and up to date • Support onboarding of any new staff or consultants who join during the contract period • Support organization-wide financial health by working with the Operations Manager and Accountants to keep program budgets updated and ensure expenses are allocated correctly • Assist in gathering documentation for donor or client financial reporting, including reimbursements

🎯 Requisitos

• 3–5 years of experience in operations, project administration, or event management • Demonstrated success managing complex events including venue and vendor selection and management, international travel and visa logistics, registration systems, mailing list management, and developing social media and other marketing material. • Familiarity with CRM tools and SaaS platforms, especially Mailchimp and Monday.com; comfortable picking up new systems quickly • Outstanding organizational skills and attention to detail • Ability to manage multiple competing priorities under time pressure • Fluency in English required; working proficiency in Spanish (written and spoken) strongly preferred

🏖️ Benefícios

• Benefits package available per LaMP’s standard policies for fixed-term hires.