RFP and Proposal Specialist

🕒 Setembro 18

🇺🇸 Estados Unidos – Remoto (EUA)

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

👻 Score fantasma 10%

O que significa: quão provável esta vaga está aberta sem contratação ativa.Como ler: 60% ou mais significa que achamos que é uma vaga fantasma. Pontuações mais baixas preocupam menos.Como pontuamos: tempo em aberto, republicações, vagas abertas vs tamanho do time, rapidez para fechar vagas, e se o salário está divulgado.Observação: é uma estimativa de dados públicos, não um julgamento da empresa. Vagas reais podem ter pontuação alta, então use como uma dica, não como um fato.

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M-Files

SiteLinkedInTodas as Vagas

501 - 1000 funcionários

Fundada em 2009

☁️ SaaS

⚡ Produtividade

🏢 Corporativo

SaaS • Productivity • Enterprise

A M-Files é líder em automação do trabalho do conhecimento, oferecendo soluções inteligentes para gestão de documentos, automação de fluxos de trabalho e colaboração de conteúdo. A empresa se concentra em automatizar e simplificar processos para profissionais do conhecimento, aprimorando a produtividade, a conformidade e a segurança. Com uma gama de soluções adaptadas a diferentes indústrias, a M-Files integra-se perfeitamente a várias aplicações existentes, como Microsoft 365, Google Workspace e Salesforce, oferecendo uma gestão de conteúdo empresarial abrangente.

Descrição

• Own the full lifecycle of RFPs, RFIs, RFQs, tenders, due diligence questionnaires, and security questionnaires from intake through submission and post-decision debrief • Apply a qualification framework to incoming opportunities • Analyze solicitations and develop compliance matrices, response outlines, production schedules, and contributor timelines • Develop win themes, differentiators, and executive summaries connecting requirements to buyer outcomes • Manage multiple deadline-driven submissions while maintaining quality, accuracy, and compliance • Operate an AI-powered RFx response platform, including prompt design, source grounding, and human verification of AI-generated responses • Curate and improve a governed answer library and reusable content bank • Establish review gates for compliance, technical accuracy, and response quality • Review AI-generated content for unverified claims, outdated information, generic language, and inaccuracies • Maintain version control, approval processes, documentation, and audit readiness • Coordinate input from Sales, Sales Engineering, Product, Security, Finance, Legal, and other subject matter experts • Track contributor progress, remove obstacles, and escalate risks • Document successful RFx practices into a repeatable global playbook • Support public sector and regulated-industry requirements, including security, privacy, accessibility, and compliance documentation • Identify, qualify, and track publicly posted solicitations • Track and report submission volume, cycle time, outcomes, and recurring win/loss themes • Facilitate post-decision debriefs and use lessons learned to improve content, positioning, qualification criteria, and processes

🎯 Requisitos

• 3+ years of professional experience managing RFPs, RFIs, bids, proposals, or similar competitive response processes • Hands-on experience using AI tools to draft proposal content, including reviewing, verifying, and approving AI-generated responses before submission • Strong knowledge of RFx best practices, including compliance matrices, response outlines, win themes, and structured review gates • Excellent writing and editing skills • Advanced Microsoft Word skills, with solid proficiency in Excel and PowerPoint • Ability to manage multiple complex, deadline-driven submissions simultaneously • Experience working with Salesforce and reporting on activity, outcomes, or other relevant performance measures • Strong stakeholder management and communication skills • Ability to work independently and collaborate across multiple teams and time zones • Strong organizational skills and attention to detail • Ability to handle confidential and sensitive business information with discretion • Preferred: Experience managing RFPs, bids, or proposals within B2B software or SaaS • Preferred: Familiarity with public sector bids and security frameworks or questionnaires such as FedRAMP, SOC 2, ISO 27001, CAIQ, and SIG • Preferred: Eastern Time Zone location

🏖️ Benefícios

• Flexibility to establish their own life/work balance • 10 paid holidays annually • Unlimited PTO • Matching 401K Plan (25% of employee's contribution up to the IRS max) • Health insurance (PPO and HDHP/HSA plans offered) • Dental insurance • Vision insurance • Life insurance (1x employee salary) • Short-term disability (employer paid) • Long-term disability (employer paid) • Flexible Spending Plan (medical and dependent)