Account Coordinator

🕒 Julho 29

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Salute

SiteLinkedInTodas as Vagas

1001 - 5000 funcionários

Fundada em 2013

💼 Consultoria

📦 Logística

🏭 Manufatura

Consulting • Logistics • Manufacturing

A Salute é líder global na oferta de serviços integrados ao ciclo de vida para data centers, com foco na excelência operacional, sustentabilidade e soluções de infraestrutura escaláveis. Com mais de 30 serviços indo desde o design, construção, operação até renovação, a Salute apoia os clientes em todas as etapas de sua jornada em data centers. A empresa atende um mercado amplo, incluindo hyperscalers, provedores de colocação e operadores de data centers empresariais na América do Norte, América do Sul e regiões EMEA.

Descrição

• Prepare comprehensive financial reporting packages and supporting documentation for internal and client meetings (Global Account Reviews, Quarterly Business Reviews, Monthly Business Reviews). • Lead variance analysis, identifying key drivers of revenue, cost, and margin changes at the account level. • Maintain and update internal forecasting and budgeting trackers; prepare account-level forecasts for leadership review. • Support month-end close deliverables, including accrual preparation, deferred revenue recognition, AP accruals, reclassification journal entries, and project-level reconciliations. • Track account profitability, burn rates, and provide forward-looking financial commentary. • Generate and issue client invoices with full supporting documentation, ensuring accuracy and timely processing. • Prebill clients in accordance with contractual terms; track and reconcile make-up invoicing for third-party vendor variances. • Review and reconcile employee timecards for a 45+ headcount operation to ensure accurate project coding. • Review and approve expense reports for coding accuracy and policy compliance. • Monitor billing deadlines; resolve discrepancies across Salesforce, Intacct, and client billing systems. • Manage Designated Entity billing structures, including separate invoice streams per client-directed entities. • Track and collect outstanding accounts receivable, following up to ensure prompt payments. • Support annual budget development with line-item detail in alignment with contractual requirements. • Maintain account-level financial models and rolling forecasts. • Track budget variances against contractual caps and thresholds (e.g., budget challenge provisions, overrun caps). • Track vendor invoices across OEM vendors, soft-service contractors, utilities, and water treatment; ensure proper coding to correct projects. • Validate markup calculations (e.g., differentiated rates for critical OEM vs. soft-service passthroughs). • Coordinate with Vendor Management on vendor onboarding, PO creation, and AP processing. • Maintain organized documentation for contracts, change orders, and purchase orders. • Track vendor rebate obligations and ensure proper reconciliation and reporting to the client. • Track contract changes, expansions, and extensions; ensure accurate documentation and record updates. • Manage annual Consumer Price Index (CPI) increases and inflation-related adjustments per contractual terms. • Support audit readiness by maintaining complete documentation for passthrough cost validation, W2/wage verification, and invoice backup. • Track unfilled position costs and overtime at the contractually required 1.5x rate. • Participate in monthly Operational Governance Team meetings; prepare financial materials for governance reviews. • Communicate financial results and insights to internal and external stakeholders. • Partner with Operations, Service Delivery, and Business Development leads to ensure financial alignment. • Build and maintain strong relationships with client finance teams and internal cross functional partners. • Participate in weekly operational syncs with account and project teams to align delivery, staffing, and financial updates. • Support data integrity initiatives across Salesforce, Intacct, and Smartsheet. • Drive process improvement and automation initiatives to enhance reporting efficiency and accuracy.

🎯 Requisitos

• Bachelor's degree in Finance, Accounting, or related field. • 3–5+ years of progressive experience in account coordination, financial analysis, or a client-facing finance role, preferably in engineering services, data center operations, or facilities management. • Strong analytical and problem-solving skills with meticulous attention to detail. • Proficiency in Microsoft Office Suite (advanced Excel required) and financial systems (e.g., Sage Intacct, NetSuite, Salesforce). • Demonstrated experience with billing, revenue recognition, cost tracking, and month end close processes. • Strong written and verbal communication skills with the ability to present financial information to both technical and non-technical stakeholders. • Ability to manage multiple priorities and thrive in a fast-paced, collaborative environment. • Preferred: Experience with Time & Materials (T&M) and passthrough billing models. • Familiarity with data center or critical infrastructure operations. • Experience supporting performance-based contracts with KPI-linked financial deliverables. • Knowledge of safety, environmental, and compliance standards (EHS, OSHA, NFPA). • Experience with enterprise resource planning (ERP) systems and process automation tools (Power Query, Smartsheet, Power BI).

🏖️ Benefícios

• Time to Recharge: Enjoy 8 company-paid holidays, 2 floating holidays, and PTO so you can rest, celebrate, and take care of what matters most. • Comprehensive Benefits Package: Including Medical, Dental, and Vision that you can enroll in starting on Day 1. Coverage begins the first of the month following 30-days of employment. • Peace of Mind: The Employee Assistance Program is available to all employees, even if you do not participate in the benefits package. • Your financial future matters: Enjoy our employer-supported 401(K) with immediate 100% vesting, plus a 3% employer match and a 50% match on the next 2%. • Wellness Support: Access to HSA, mental health resources, and gym discounts—because your health matters. • Extra Protection & Perks: Through discounted group programs, such as legal services, home & auto insurance, pet insurance, and ID theft protection for life’s unexpected moments.