Senior Operations Manager

🕒 Outubro 19

🗽 New York – Remoto

🗽 New York – Remote

⏰ Tempo Integral

🟠 Sênior

⚙️ Operações

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SPUN | Society for the Protection of Underground Networks

SiteLinkedInTodas as Vagas

11 - 50 funcionários

🤝 Sem Fins Lucrativos

📚 Educação

🔬 Ciência

Non-profit • Education • Science

Redes fúngicas sustentam grande parte da vida na Terra. SPUN é uma iniciativa baseada em ciência, criada para mapear redes fúngicas e defender sua proteção. Para consultas de imprensa, entre em contato com [email protected] Em colaboração com pesquisadores e comunidades locais, nosso objetivo é acelerar os esforços para proteger ecossistemas subterrâneos amplamente ausentes das agendas de conservação e clima. Nossa Missão: • Mapear as redes fúngicas do planeta Terra • Defender a proteção dos ecossistemas subterrâneos • Impulsionar a inovação em ciência climática subterrânea

Descrição

• Own and maintain SPUN’s core administrative and back-office systems • Administer software licenses, accounts, and system access throughout the employee lifecycle • Manage vendors, procurement, contracts, and renewals • Support expense processes, invoicing, and operational budget tracking • Coordinate logistics for retreats and organization-wide gatherings • Automate routine work, including with AI, where appropriate • Manage offer letters, contracts, onboarding, offboarding, and personnel records • Administer payroll inputs, benefits, and leave across PEO and employer-of-record providers • Maintain the employee handbook and people policies • Run recruiting logistics and manage contractor and consultant agreements • Implement people processes such as onboarding programs and performance cycles • Manage entity administration, registrations, filings, contracts, and compliance across operating countries • Coordinate with outside counsel and support insurance and organizational policy management • Track regulatory and employment requirements across jurisdictions • Manage post-award grant administration, reporting calendars, deliverables, budgets, restricted funds, and funder compliance • Administer outgoing grants and subawards, including agreements, due diligence, payments, and documentation • Develop and administer travel and sustainability policies • Track greenhouse gas emissions and identify reduction opportunities • Incorporate sustainability into procurement and vendor decisions • Maintain IT security practices, including access controls, device policies, password management, and backups • Train staff on security practices and support data protection obligations such as GDPR • Coordinate responses to security issues with the data team and external providers

🎯 Requisitos

• 5+ years of experience in operations, ideally covering several listed operational areas • Experience handling administration, employment, or compliance across more than one country • Familiarity with PEO and employer-of-record platforms such as Justworks or Deel • Ability to manage multiple moving parts, track details, and follow through reliably • Ability to improve and document operational processes using good judgment • Basic understanding of IT security and data protection • Ability to manage contracts and regulatory requirements and know when to involve legal or financial experts • Ability to handle sensitive personal, financial, and legal information with discretion and integrity • Responsive, clear, and approachable communication across time zones and disciplines • Motivation to support SPUN’s environmental NGO mission • Preferred: experience in a nonprofit, NGO, research, or impact-driven organization • Preferred: grants administration, including funder reporting and subaward management • Preferred: experience with US and European requirements, particularly in the Netherlands • Preferred: workplace systems and IT administration for a remote team • Preferred: familiarity with GDPR and other data protection frameworks • Preferred: familiarity with bookkeeping, budgeting, or finance operations • Preferred: familiarity with organizational emissions tracking or sustainability programs

🏖️ Benefícios

• Health coverage • Generous paid time off (PTO) • Benefits tailored to local laws • Support for health, well-being, growth, and balance • Inclusive and supportive work environment

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