Executive Assistant to CEO

January 11

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Google Shopping • Paid Search (PPC) • Remarketing • Analytics & Reporting • Facebook Ads

2 - 10 employees

🛍️ eCommerce

🤝 B2B

☁️ SaaS

Description

I’m seeking a highly organized and proactive Executive Assistant to support me directly in my role as CEO of a boutique marketing agency. • My team operates remotely from various locations. • The ideal candidate will be a detail-oriented multitasker with excellent communication skills. • This role involves managing both professional and personal tasks, ensuring smooth day-to-day operations. • Key Responsibilities • Inbox Management: Monitor and manage my personal and professional inboxes. • Check for new messages, forward to relevant team members, and prioritize and organize replies. • Calendar Management: Schedule and organize calendar events, including finding appropriate times, creating events, and sending invites. • Organize and maintain my calendar by week and day, including personal events. • Meeting Support: Summarize meeting notes and assign tasks to team members. • Ensure follow-up on action items and track progress. • Bookkeeping: Enter vendor invoices in Xero and save them in Google Drive. • Perform reconciliation between payments and invoices. • Prepare statements for the accountant. • Research: Conduct various research, such as finding software vendors, agencies, travel planning, etc. • Post job adverts, source, and screen candidates for open positions.

Requirements

Proven experience as an Executive Assistant or similar role. • Proficiency with Google Workspace (Gmail, Calendar, Drive) and Xero. • Excellent organizational and time-management skills. • Strong communication and interpersonal abilities. • Ability to handle confidential information with discretion. • Proactive and able to anticipate needs and provide solutions. • Must be able to work European hours like 10am-6pm CET

Benefits

Stable work • Remote-first culture: work from anywhere, flexible working hours • Career growth opportunities • Paid time off