Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $90k - $95k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Billtrust

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2001

💳 Fintech

🤝 B2B

💰 $200M Post-IPO Equity on 2021-01

Fintech • B2B • Software

Billtrust is a leading provider of accounts receivable automation solutions that leverages artificial intelligence to streamline and enhance the financial management process for businesses. The unified AR platform from Billtrust integrates invoicing, payment processing, cash application, and collections, enabling companies to optimize their order-to-cash cycle and improve cash flow management. With a focus on automation and efficiency, Billtrust's solutions are designed to reduce manual tasks, accelerate payments, and enhance customer satisfaction across various industries.

📋 Description

• Proactively organize and maintain multiple Google calendars, prioritizing and coordinating high-volume and ever-changing schedules. • Coordinate meetings including confirming conference rooms, arranging catering when needed, scheduling off-sites, and preparing presentations. • Understand business priorities and identify process improvements to create efficiency and scale for the leadership team. • Use AI tools to streamline scheduling, anticipate conflicts, and improve calendar management efficiency. • Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources. • Process expense reports and maintain and reconcile company credit cards. • Serve as a confidential liaison on highly sensitive issues between members of the Executive Management Team. • Cooperatively work with other Executive Assistants and team members to ensure seamless administrative coverage across leadership. • React with appropriate urgency to emerging situations, taking effective action without always having the complete picture. • Handle all confidential information with integrity and absolute discretion in dealings with professionals inside and outside the company.

🎯 Requirements

• 5+ years of working experience in an executive support or administrative role. • Strong working knowledge of Microsoft Office, including Word, Excel, and PowerPoint. • Professional polish with the ability to demonstrate grace and composure under pressure. • Exceptional written and verbal communication skills. • Superior planning, time management, and organizational skills. • Integrity and discretion in handling confidential information and in dealing with professionals at all levels. • Demonstrated ability to use AI tools to improve scheduling efficiency and administrative workflow.

🏖️ Benefits

• Comprehensive health coverage • Competitive retirement • Generous PTO and parental leave • Flexible work options • Meaningful investment in your professional development