National Books Operations Manager

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16 hours ago

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Positively Partners

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Social Impact • HR Tech • Non-profit

Positively Partners is a social enterprise dedicated to fostering equity and inclusion within workplaces, particularly focusing on dismantling systemic barriers for marginalized communities. The company collaborates with nonprofits and socially-minded organizations to connect diverse candidates with career opportunities in the social impact sector. Positively Partners' team comprises psychology practitioners, HR professionals, and system design experts who work together to create mission-driven and productive work environments. The company's mission is to align employees' values and strengths with their roles to enhance organizational impact and employee engagement.

11 - 50 employees

🌍 Social Impact

👥 HR Tech

🤝 Non-profit

📋 Description

• You will own the full-cycle book order management process—from placement through delivery and reconciliation • Place and process book orders on approved vendor websites for Reach Out and Read National programs • Own the full order-to-delivery cycle: Monitor vendor order confirmations, track shipments from warehouse to destination • Manage high volume efficiently: Handle fluctuating order volumes across seasons while maintaining regular coordination with vendors and internal stakeholders • Ensure vendor inventory is sufficient to cover planned orders; flag shortages and coordinate with vendors as needed • Monitor for vendor communications, shipping notifications, and delivery confirmations; distribute information to the right people • Reconcile invoices monthly: Pull incoming invoices from the books team email, match them against purchase orders in our master Excel sheet • Maintain accurate records: Update and manage our year-to-date master Excel sheet with all book orders and purchase orders, ensuring data integrity and easy reference • Compile reconciliation totals and submit to the finance department

🎯 Requirements

• At least 3 years of order processing, procurement, or purchasing experience in any industry (books/publishing, warehouse, or supply chain backgrounds preferred but not required) • Advanced MS Excel proficiency--formulas, functions, VLOOKUP, pivot tables, data tables; comfortable inheriting and troubleshooting complex existing spreadsheets • Meticulous attention to detail with a natural drive to spot errors and make numbers match; questions discrepancies until resolved • Solution-oriented, proactive mindset where you see problems and immediately think through solutions • Strong communication skills (written and verbal) to coordinate clearly with vendors, internal colleagues, affiliate staff, and leadership • Logical thinker who can analyze problems, communicate findings, and propose options • Positive attitude and can-do energy where you bring optimism to fast-paced, high-volume work and adapt flexibly when priorities shift • Comfortable being the sole person managing this function, owning your work, and independently problem-solving with minimal oversight • Commitment to Reach Out and Read's mission of serving children from marginalized backgrounds; ability to work collaboratively in a creative, mission-driven environment • Experience with vendor management, invoice reconciliation, or similar back-office operations is a plus

🏖️ Benefits

• medical, dental, and vision insurance • a 401(k) retirement plan with match • paid time off • more