Senior Executive Business Administrator, CPMO

16 hours ago

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GitLab

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Artificial Intelligence • Enterprise • SaaS

GitLab is the most comprehensive AI-powered DevSecOps platform, offering tools for automated software delivery, security, and compliance throughout the software development lifecycle. It provides solutions across areas such as AI-assisted development, continuous integration/continuous deployment (CI/CD), source code management, and vulnerability management. GitLab aims to simplify and accelerate software delivery by uniting development, security, and operations on a unified platform. It is particularly recognized for its AI code assistants and has been named a leader in the Gartner Magic Quadrant™ for DevOps Platforms, making it a preferred choice for many enterprises.

1001 - 5000 employees

Founded 2014

🤖 Artificial Intelligence

🏢 Enterprise

☁️ SaaS

💰 Secondary Market on 2020-11

📋 Description

• Support and work closely with GitLab’s Chief Product & Marketing Officer by anticipating needs, owning day-to-day operations, and ensuring priorities are executed smoothly. • Manage complex calendars by vetting, prioritizing, and recommending meetings in line with GitLab meeting norms, while monitoring and resolving conflicts in advance. • Transform high-level meeting descriptions and content links into clear, comprehensive agendas and briefing materials to ensure CPMO preparedness for all internal and external meetings. • Maintain frequent communication and structured check-ins with the CPMO, proactively flagging items that need attention and tracking expectations and deliverables from functional peers. • Monitor and maintain visibility into team progress by overseeing updates to agendas, trackers, and documentation, and supporting departmental reporting through formatted materials, reminders, and walkthroughs. • Use AI tools extensively to automate routine tasks, synthesize information from multiple sources, and improve the quality and speed of decision support for the CPMO. • Coordinate end-to-end travel logistics, including transportation, accommodations, documentation, and security needs, while processing expenses and reimbursements in a timely, accurate manner. • Partner with People Operations, IT, and other cross-functional partners to resolve logistical needs, support full-cycle recruiting and onboarding, and plan and execute virtual and in-person events, off-sites, and team activities. • Contribute to the broader Executive Business Administrator community by building strong cross-functional relationships, sharing best practices, providing coverage for other EBAs, and participating in team initiatives.

🎯 Requirements

• Experience supporting senior executives in complex, fast-paced environments, ideally including C-level leadership in product and marketing organizations. • Background managing executive calendars, travel, and expenses across time zones, with the ability to anticipate needs and manage competing priorities with minimal direction. • Proficiency with Google Workspace, Zoom, Slack, Navan (or similar expense platforms), and comfort using AI tools to automate tasks and synthesize information. • Experience coordinating cross-functional work, ensuring deliverables are tracked across teams, and compiling information from multiple sources for executive decision-making. • Skill in end-to-end event and meeting coordination, including agendas, materials, logistics, vendor communication, and tracking action items. • Experience supporting recruiting activities and onboarding, including scheduling interviews, coordinating with hiring teams, and facilitating new hire setup. • Clear, concise written and verbal communication skills, with the ability to interact autonomously with internal and external partners while maintaining strict confidentiality. • Approach that is proactive, organized, and collaborative, with the ability to work independently in a remote, dynamic environment and openness to varied backgrounds and transferable skills

🏖️ Benefits

• Benefits to support your health, finances, and well-being • Flexible Paid Time Off • Team Member Resource Groups • Equity Compensation & Employee Stock Purchase Plan • Growth and Development Fund • Parental leave • Home office support