Legal Assistant, Secretary

Job not on LinkedIn

🔥 0 minutes ago

Apply Now

Find Similar Remote Jobs

Receive Emails For Remote Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Remote Raven

WebsiteLinkedInAll Job Openings

11 - 50 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

📋 Description

• Docket hearings, court dates, filing deadlines, and critical case milestones accurately in the firm's docketing system • Manage and maintain attorney calendars including appointments, court dates, depositions, agency hearings, and internal deadlines • Monitor docketed deadlines proactively and provide advance reminders to attorneys with sufficient lead time • Ensure no court or agency deadline is missed • Coordinate scheduling for client meetings, depositions, hearings, and internal team meetings • Arrange travel logistics for attorneys • Prepare deposition logistics including notices, confirmation of attendees, and coordination with court reporters • Confirm all logistics in advance and communicate relevant details to all parties • Prepare, edit, proofread, and format legal documents, pleadings, motions, briefs, correspondence, and other legal materials • Ensure all documents meet applicable court, agency, and firm formatting standards before filing or distribution • Maintain version control and organized document files across all active matters • Assist attorneys with drafting standard correspondence and follow-up communications as directed • Ensure all filings are submitted accurately, on time, and in full compliance with applicable court rules and agency requirements • Confirm receipt of filings and maintain organized records of all submissions and confirmations • Stay current on e-filing requirements for relevant courts and agencies • Assist with case management using the firm's case management system (Clio) • Maintain and organize physical and digital client files, ensuring all records are complete, properly labeled, and retrievable • Handle confidential client records and case information with the highest level of discretion • Support case intake by opening new matters, gathering client information, and preparing conflict checks • Track attorney time entries, billing activity, and client invoices • Assist with preparation and distribution of client billing statements • Process and track expense reports and reimbursements for attorneys and firm operations • Maintain organized billing records and flag overdue accounts or discrepancies • Ensure all administrative procedures comply with applicable legal, court, and agency requirements • Maintain awareness of procedural rules relevant to the firm's Indian law practice • Perform general administrative duties including copying, scanning, mailing, and data entry • Manage incoming and outgoing correspondence, mail, and deliveries • Support attorneys and firm operations with additional administrative tasks as directed

🎯 Requirements

• 2 or more years of experience in a legal administrative, paralegal, or legal secretary role • Strong working knowledge of legal administrative procedures including docketing, court filing, and document management • Meticulous attention to detail — accuracy in legal documents and deadlines is critical and non-negotiable • Excellent written communication skills — your documents and correspondence are properly formatted, proofread, and professional • Strong organizational skills with the ability to manage multiple matters, deadlines, and priorities simultaneously • Proficiency with Microsoft Word, Excel, and standard legal software — experience with case management or document management systems is a plus • High level of discretion and professionalism in handling confidential client and case information • Self-directed and reliable in a remote work environment