Lead Executive Assistant to the CEO

Job not on LinkedIn

🔥 3 minutes ago

Apply Now

Find Similar Remote Jobs

Receive Emails For Remote Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Instruction Partners

WebsiteLinkedInAll Job Openings

51 - 200 employees

📚 Education

🤝 Non-profit

🌍 Social Impact

Education • Non-profit • Social Impact

Instruction Partners is a nonprofit organization dedicated to enhancing educational outcomes by transforming the way schools, school systems, and state agencies develop and support instructional leaders. The organization collaborates closely with educational leaders to bolster teacher support, focusing on equipping them to provide excellent daily instruction in subjects like ELA, early literacy, math, and science. They aim to ensure all students, particularly those from marginalized communities, succeed academically. Instruction Partners offers practical tools and resources and partners with state and regional entities to foster equitable access to quality education.

📋 Description

• Manages complex scheduling and calendar logistics with a high degree of autonomy, independently evaluating issues, anticipating challenges, and driving solutions to maximize the CEO's time efficiency • Develops, tracks, and manages discrete project plans in Asana to keep executive office operations, travel, and personal commitments strictly aligned • Coordinates travel arrangements and itineraries, adapting existing tools and frameworks to better fit the shifting needs of the executive office • Tracks and reminds the CEO of key team celebrations and organizational milestones, managing the timeline to ensure timely celebration and recognition • Develops and maintains strong relationships with the development team, collaborating across functions to align on routines and ensure the seamless completion of grant and funding deliverables • Drafts high-level professional communications and manages executive social media channels, adapting communication styles to context and purpose across diverse audiences • Manages expense reporting workflows, proactively identifying workflow efficiencies, following up with vendors, and leading the end-to-end reconciliation process • Provides informal guidance, feedback, and operational expertise to other administrative or support team members to improve organization-wide administrative workflows • Manages and executes virtual and in-person board meeting logistics with full ownership, driving progress toward deadlines and ensuring all outcomes are delivered on time • Communicates clearly across diverse audiences, preparing and delivering critical logistical and committee requirements to senior leadership • Attends formal meetings to capture accurate minutes and evaluates existing digital filing systems to maintain high-quality, easily accessible records • Manages onboarding projects and tracks recruitment steps for new board members, adapting existing templates and resources based on predefined guidelines • Updates and refines annual board collateral, recruitment overviews, and demographic reporting frameworks to accurately support grant and compliance requirements • Manages and executes the annual and ongoing collection of conflict of interest surveys, taking full ownership of the timeline, tracking system, and data integrity • Embodies organizational values in all daily interactions with the governing board, actively fostering trust, collaboration, and professional relationship management • Independently resolves complex travel-related logistics and unexpected challenges for site visits and educational tours • Directs advisory council meeting logistics by actively evaluating and anticipating stakeholder needs to foster deep external relationships • Provides specialized administrative expertise to serve as a resource for others, evaluating the effectiveness of follow-up processes and implementing improvements

🎯 Requirements

• 5+ years of experience in administrative support, executive assistance, or operational coordination • Expertise in independently managing complex calendars and multi-city travel arrangements within a fast-paced professional environment • Advanced ability to draft, edit, and manage executive-level correspondence and social media engagement, adapting style to context and purpose • Deep knowledge of the project management required for successful virtual and in-person board-level meetings, including the capacity to drive progress across tight timelines • Specialized skill in adapting existing tools, administrative frameworks, and digital filing systems to fit changing organizational needs • Demonstrated proficiency in evaluating issues, anticipating challenges, and coordinating logistics for diverse groups, including advisory councils and external site visit hosts

🏖️ Benefits

• Competitive benefits and private retirement investment options • Generous vacation policy