Executive Assistant - Remote - Based Anywhere

20 hours ago

Omnipresent

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Omnipresent (adjective): "To be present everywhere simultaneously." The philosophy of our company can be summed up in the word we chose as our moniker$1. .$1

Law Firm & Attorney Websites • Search Engine Optimization • Legal Content • Social Marketing • Lawyer Marketing

11 - 50

💰 $120M Series B on 2022-03

Description

• Time manage the calendars of the CEO, including scheduling meetings across multiple timezones • Travel management - including flight and hotel bookings - for the CEO and Senior Leadership Team • Support the CEO with ad hoc queries and tasks • Assisting, scoping, supporting, or managing executive level initiatives • Provide daily assistance to the leadership team, through the preparation of regularly scheduled reports, logistics etc • Maintain administrative processes • Design, implement and improve processes for remote office and operations management • Experience planning and organising events, both in person offsites and workshops including international travel, as well as remote events across multiple timezones • General office management duties such as company swag, invoices, expenses and other ad hoc tasks

Requirements

• Has proven work experience or training in an office management in a remote environment, or operations role in a quick growth/startup environment • Has excellent administrative and organisational skills, attention to detail, diligence and accuracy • Has demonstrable experience working at executive level and with senior management teams • Has strong written and verbal communication skills • Has working knowledge of Microsoft Office, G Suite software and various other computer systems, generally being tech savvy • Is numerate and familiar with basic financial documentation e.g. purchase orders, invoicing, accounts, visa documents • Has experience in a customer-services orientated environment, working with budgets, record keeping and inventory tracking • Capable of working on a number of different tasks at any one time, managing own time effectively and managing conflicting priorities • Eager to continually learn, drive best practice and improve communications, processes and templates • Flexible and pragmatic in relation to work practices • Displays initiative and is able to solve less than routine problems • Approachable, curious and enthusiastic with a positive and helpful attitude • Has an international outlook and can navigate working with a globally distributed team and multiple time zones with ease

Benefits

• Shared ownership • Annual vacation entitlement • Flexible working • Development • Work environment • Parental leave • Wellbeing • Home office setup • Education • Additional benefits