Executive Assistant

3 days ago

🇺🇸 United States – Remote

⏳ Contract/Temporary

🟢 Junior

👨‍💼 Executive Assistant

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• Build and cultivate long-term relationships • Handle highly confidential information and documents with discretion and confidentiality • Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning needs • Planning events for Sfermion leaders and the team broadly (i.e., team offsites, conferences and travel, etc.). This may include venue management/coordination, audio/video set-up and management as needed, catering and program material preparation • Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf • Process and track expenses in a timely manner for the executives • Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention • Provide overall data management to executive, including organizing and compiling data to facilitate exec presentations • Track and drive completion of key deliverables, proactively following up on outstanding items as needed • Provide innovative and creative methods for continued improvements to administrative processes as the company scales

Requirements

• 1+ years of relevant experience in an EA capacity • Resilient, with ability to manage multiple projects and deliver quality work to deadlines • Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive information • Exceptional attention to detail • Strong calendar management and prioritization skills • Advanced proficiency with Gmail, Google Calendar as well as applications such as Word, Excel, PowerPoint and Zoom. • CRM experience a plus • You are comfortable working in a remote environment and working independently • Strong interpersonal and written communication skills

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