2 days ago
• Work Schedule: 8 AM - 5 PM EST • Industry: Technology Services • The Tech Resource is a leading provider of IT solutions, dedicated to delivering innovative and efficient technology services to businesses. • Seeking a highly skilled and detail-oriented Executive Assistant to provide comprehensive administrative support to our leadership team. • Strong organizational skills, proficiency in Microsoft Office, and ability to manage multiple tasks efficiently. • Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements. • Organize and prioritize critical emails, ensuring timely responses and proper follow-ups. • Attend Zoom meetings, take detailed minutes, and distribute summaries with actionable items. • Clean and organize data within Excel, ensuring accuracy and proper formatting, including the use of Pivot Tables. • Review, format, and refine PowerPoint presentations to ensure clarity and professionalism. • Draft, proofread, and edit internal and external communications, ensuring proper tone and formatting. • Organize digital files, ensuring that documents are properly categorized and easily accessible. • Monitor and manage Outlook inboxes, flagging urgent items and drafting responses when necessary. • Coordinate and manage special projects as needed, ensuring timely completion and quality standards. • Conduct research to support executive decision-making, summarizing key insights and recommendations. • Assist in preparing reports, spreadsheets, and other documents for internal and external use. • Act as a liaison between executives and internal teams, ensuring smooth communication and collaboration. • Maintain confidentiality and discretion when handling sensitive company information. • Support process improvements by identifying inefficiencies and recommending solutions.
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role. • Advanced proficiency in Microsoft Office Suite, particularly Excel (Pivot Tables, data navigation, and formatting) and PowerPoint. • Strong organizational and time-management skills, with the ability to prioritize multiple tasks effectively. • Excellent written and verbal communication skills. • High attention to detail and ability to identify inconsistencies in documents and reports. • Ability to work independently with minimal supervision while maintaining a high level of accuracy. • Professional demeanor and ability to handle confidential information with discretion. • Experience with Outlook for scheduling, email management, and coordination. • Strong problem-solving skills and a proactive approach to challenges.
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