Executive Assistant – Legal Ops Coordinator

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Webflow

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SaaS • Web 3 • eCommerce

Webflow is a company that provides a visual web development platform to design and build professional websites without code. It enables designers to create and customize websites using a drag-and-drop interface and a powerful CMS, generating clean, production-ready code in the process. Webflow caters to web designers, developers, and businesses looking to streamline their web development process and improve collaboration between teams. Its platform is suited to creating responsive websites tailored to mobile, tablet, and desktop devices, offering a comprehensive solution for users needing creative and technical flexibility in web design.

501 - 1000 employees

Founded 2013

☁️ SaaS

🌐 Web 3

🛍️ eCommerce

💰 $120M Series C on 2022-03

📋 Description

• At Coconut, we connect founders and businesses with top-tier remote talent. • Success happens when everyone wins; clients achieve goals, and professionals find purpose. • Role: Executive Assistant & Legal Ops Coordinator with remote availability. • Monthly Rate: $1250-2150 for 40 hours/week in PST time zone.

🎯 Requirements

• Administrative & Project Management: Format and manage legal documents, contracts, and engagement letters with precision. • Maintain Inbox Zero and daily Slack follow ups, ensuring all client communications are addressed within 24 hours. • Track tasks and deadlines in Notion or Trello. • Coordinate calendars, calls, and meetings across multiple time zones. • Use AI tools to draft, summarize, and optimize workflows efficiently. • Client Onboarding & Attorney Coordination: Manage client intake: prepare engagement letters, retainers, and signature packets (Dropbox Sign) • Schedule client and attorney calls, prepare agendas, and record action items. • Maintain closing checklists, track post closing tasks, and organize documents. • Billing & Finance: Prepare and send invoices, track payments, and manage retainers. • Maintain accurate client and financial records in Airtable, QuickBooks, or Stripe. • Coordinate with the CPA on reconciliations and tax payments. • Travel & Logistics: Manage business and personal travel with proactive planning. • Handle select personal matters with discretion and accuracy. • Good to have: Social media management experience, Sales experience, SOP creation / operations documentation.

🏖️ Benefits

• Competitive Salary – We recognize your skills and experience with a great compensation package. • 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? • Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! • US Holidays Off – Enjoy 12 paid US holidays throughout the year. • Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. • Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. • Life Insurance – Our full-time HMO plan includes life insurance for extra peace of mind. • Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. • Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! • Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! • Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.