Executive Assistant

August 31

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Zerion

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Smart & Social Web3 Wallet. Explore, build & track your DeFi & NFT portfolios - on any chain, dApp, and wallet.

ethereum • smart contracts • blockchain • bitcoin • decentralized finance

11 - 50

Description

• Manage complex calendar scheduling with team members, customers, candidates, investors, and others, prioritizing the most sensitive matters. • Organize and manage travel arrangements thoroughly, both international and domestic, including visas, hotels, flights, and conflict resolution. • Organize business meetings and logistics, including scheduling, preparing materials, and coordinating with guests. • Attend meetings, manage agendas, take notes, and track action items to ensure follow-through and keep priorities aligned. • Provide support on recurring and critical projects, such as board meetings and press events. • Triage and prioritize emails and inbound requests, addressing simple tasks promptly and escalating more critical issues as needed. • Perform and coordinate personal errands as required, supporting the executive in their daily life. • Organize and oversee personal obligations, including scheduling appointments and managing personal commitments.

Requirements

• 3+ years of experience in a similar role. • We’re looking for someone who has supported an executive during work and personal growth. • Proven track record in managing executive calendars, travel arrangements, and meeting logistics. • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. • Expertise in Notion, Todoist, or similar task management software. • Fluent in English and Russian. • Excellent communication skills, both written and verbal.