Senior Executive Assistant – Executive Operations

Emploi pas sur LinkedIn

🔥 il y a 16 minutes

🌏 N'importe où dans le monde

⏰ Temps Plein

🟠 Senior

👨‍💼 Assistant de Direction

👻 Score fantôme 18%

Ce que ça veut dire : la probabilité que cette offre reste ouverte sans recrutement actif.Comment le lire : 60 % ou plus, on pense que c'est une offre fantôme. Un score plus bas est moins inquiétant.Comment on la calcule : ancienneté, republications, postes ouverts vs taille de l'équipe, rapidité de clôture, et si le salaire est indiqué.À noter : une estimation à partir de données publiques, pas un jugement sur l'entreprise. De vraies offres peuvent avoir un score élevé, alors prenez-le comme un indice, pas comme un fait.

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ERGOMED

Site WebLinkedInTous les Emplois

1001 - 5000 employés

Fondée en 1997

💼 Conseil

🏥 Santé

📦 Logistique

Consulting • Healthcare • Logistics

ERGOMED est un groupe international qui fournit des services spécialisés aux industries biotechnologique et pharmaceutique. Il opère à travers plusieurs lignes de services, notamment Ergomed Clinical Research, PrimeVigilance et ADAMAS Consulting, et se consacre à offrir des capacités complètes de CRO (Contract Research Organization). Axé sur l’oncologie, les maladies rares et les essais complexes, il propose également des services de pharmacovigilance et d’information médicale de bout en bout, ainsi que des audits GxP complets. Ergomed s’engage à accompagner le développement de médicaments, avec une présence mondiale dans une centaine de pays environ.

Description

• Provide proactive, high-impact support to the CEO and Executive Leadership Team • Prioritise competing demands and protect executive focus on critical business matters • Act as a trusted liaison between executives and internal and external stakeholders • Manage the CEO’s complex calendar and ELT calendars across time zones • Coordinate meeting agendas, briefing materials, pre-reads and follow-ups • Own and maintain the annual and rolling ELT plan • Track leadership actions, decisions and deliverables through completion • Coordinate cross-functional inputs, deadlines and risk escalation • Maintain CEO office processes, templates, document control and SharePoint/Teams sites • Coordinate ELT meetings, offsites and leadership forums • Manage the Board and Committee meeting cycle, including calendars, agendas, papers, Board packs and logistics • Support Board and Committee meetings, capture actions and track completion • Draft, build and refine PowerPoint presentations and executive briefing materials • Prepare speaking notes and rehearsal materials • Manage end-to-end business travel, itineraries, visas, documentation and disruption handling • Process executive travel and expense claims • Support leadership offsites and internal events • Handle highly sensitive business and people information with discretion

🎯 Exigences

• Proven experience managing complex executive calendars and international travel • Significant experience supporting C-suite executives in a global organisation • Strong organisational and prioritisation skills in a fast-paced environment • Excellent written and verbal communication skills • High level of discretion and professionalism • Ability to manage complexity, ambiguity, and competing priorities • Experience working with a highly analytical, data-driven senior leader, with strong attention to detail and accuracy • Experience supporting Board and/or ELT meeting cycles, including agenda setting, paper preparation and follow-up • Advanced PowerPoint skills with proven ability to draft executive-level presentations and briefing materials • Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint) • Experience in pharma, CRO, or life sciences preferred • Exposure to executive operations, Chief of Staff, PMO or business operations roles preferred • Experience supporting multiple executives or an ELT preferred • Familiarity with global organisations and remote collaboration preferred • Comfort using data and AI-enabled tools to improve the efficiency and quality of executive support preferred • Must handle sensitive information in line with GDPR, data protection law, and sponsor and client confidentiality obligations

🏖️ Avantages

• Remote work • Collaborative team environment • Opportunity to contribute to pharmaceutical treatments benefiting patients • Work with global teams across countries, cultures and time zones • Professional growth and meaningful career impact • Exposure to clinical research, pharmacovigilance and quality consulting • Leadership offsites and internal events