Interim Operations Associate

Emploi pas sur LinkedIn

🕒 il y a 20 jours

🏛️ District of Columbia, Washington – Distant

🏛️ District of Columbia – Remote ☕ Washington – Remote

💵 $63 000 - $75 000 / an

⏳ Contrat

🟢 Junior

🟡 Intermédiaire

⚙️ Opérations

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Labor Mobility Partnerships (LaMP)

Site WebLinkedInTous les Emplois

11 - 50 employés

🤝 À but non lucratif

🏛️ Gouvernement

🌍 Impact social

Non-profit • Government • Social Impact

Labor Mobility Partnerships (LaMP) est une organisation axée sur l'amélioration de la mobilité de la main-d'œuvre pour offrir de meilleures opportunités d'emploi à un demi-milliard de travailleurs issus de pays à faibles revenus d'ici 2050. L'organisation traite à la fois les défis auxquels sont confrontés les pays en développement, avec leur main-d'œuvre croissante et un nombre limité d'emplois, et les pays à revenu élevé, qui ont besoin de plus de travailleurs pour maintenir leur stabilité économique. LaMP s'efforce de favoriser des partenariats multi-acteurs qui facilitent des programmes de migration de la main-d'œuvre évolutifs et durables, un recrutement responsable et des résultats de migration efficaces. En coordonnant les efforts entre entreprises, gouvernements et travailleurs, LaMP fournit une assistance technique, la création de coalitions et des recherches fondées sur des preuves afin d'améliorer la qualité et l'échelle de la mobilité de la main-d'œuvre dans le monde entier. L'organisation vise à créer des voies de mobilité de la main-d'œuvre fiables, respectueuses des droits et financièrement durables, bénéficiant aux économies, aux employeurs et aux travailleurs à l'échelle mondiale.

Description

• Lead operational and logistical planning for LaMP’s international conference, including venue coordination, vendor management, attendee registration, and on-site execution • Draft and publish social media and other event material including digital and physical for the event in coordination with the Communications Manager • Coordinate international travel logistics and visa applications for staff, speakers, and consultants attending the conference • Develop and maintain the conference run-of-show, agenda materials, registration tracking, and participant communications • Support conference budgets, contracts, and invoicing • Serve as the primary operational point of contact for conference logistics across multiple time zones, both pre-event and on-site • Manage post-conference follow-up, including expense reconciliation, participant surveys, and documentation • Support Project Managers with grant management activities, including preparing, reviewing, and tracking accounts receivable and accounts payable invoices, and drafting and filing contracts • Review and refine project materials, including slide decks and visual content; provide proofreading and formatting support • Conduct small to medium-sized research tasks to support active projects as needed • Maintain project files and organize documentation for easy access; ensure files remain up to date • Respond to general inquiries from staff regarding internal processes and procedures • Assist with scheduling meetings across global time zones • Support completion of organizational and funder-related forms and contracts • Organize and manage routine event logistics outside the conference, including invitations, agendas, and participant follow-ups for webinars • Organize and complete visa applications and other travel forms for staff and consultants • Ensure SaaS platforms (including LaMP’s CRM) remain functional and up to date • Support onboarding of any new staff or consultants who join during the contract period • Support organization-wide financial health by working with the Operations Manager and Accountants to keep program budgets updated and ensure expenses are allocated correctly • Assist in gathering documentation for donor or client financial reporting, including reimbursements

🎯 Exigences

• 3–5 years of experience in operations, project administration, or event management • Demonstrated success managing complex events including venue and vendor selection and management, international travel and visa logistics, registration systems, mailing list management, and developing social media and other marketing material. • Familiarity with CRM tools and SaaS platforms, especially Mailchimp and Monday.com; comfortable picking up new systems quickly • Outstanding organizational skills and attention to detail • Ability to manage multiple competing priorities under time pressure • Fluency in English required; working proficiency in Spanish (written and spoken) strongly preferred

🏖️ Avantages

• Benefits package available per LaMP’s standard policies for fixed-term hires.