Finance & Administration Lead

🕒 il y a 17 jours

🐊 Florida – Distant

🐊 Florida – Remote

💵 $30 - $33 / heure

⏰ Temps Plein

🟠 Senior

💸 Planification et Analyse Financières (FP&A)

👻 Score fantôme 16%

Ce que ça veut dire : la probabilité que personne ne recrute vraiment pour cette offre.Comment le lire : 60 % ou plus, on pense que c'est une offre fantôme. Un score plus bas est moins inquiétant.Comment on la calcule : ancienneté, republications, postes ouverts vs taille de l'équipe, rapidité de clôture, et si le salaire est indiqué.À noter : une estimation à partir de données publiques, pas un jugement sur l'entreprise. De vraies offres peuvent avoir un score élevé, alors prenez-le comme un indice, pas comme un fait.

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Progressive Cleaning

Site WebLinkedInTous les Emplois

11 - 50 employés

Fondée en 2019

🏥 Santé

📦 Logistique

Healthcare • Logistics • Cleaning Services

Progressive Cleaning est une entreprise de nettoyage commercial qui propose des services d’entretien pour différents types de sites : bureaux, cabinets médicaux, établissements scolaires, sites industriels et de production, ainsi que centres de fitness. L’entreprise privilégie la création d’environnements propres et sains afin d’améliorer la productivité et de réduire l’absentéisme, grâce à des méthodes de nettoyage systématiques et respectueuses de l’environnement. Soucieuse de fournir un service de qualité et de construire une relation de partenariat avec ses clients, Progressive Cleaning conçoit des programmes de nettoyage sur mesure, adaptés aux besoins spécifiques de chaque site, en s’appuyant sur la technologie pour gagner en efficacité et en performance.

Description

• Serve as a member of the leadership team and own results across finance, HR, and IT • Set quarterly priorities and participate in quarterly and annual planning sessions • Lead weekly area check-ins and track performance metrics • Review, correct, and edit employee timecards • Prepare payroll-ready timecard reports for payroll cutoffs • Own recruiting, hiring, onboarding, job postings, candidate scheduling, offers, and new-hire paperwork • Maintain employee records and compliance documentation • Administer compensation and benefits, including pay changes, plan enrollment, and vendor coordination • Maintain employee schedules and site assignments • Route call-outs and staffing notifications to supervisors • Maintain cleaning checklists, instructions, and site security protocols • Manage site and location details • Monitor supply requests and maintain supply lists • Order supplies and materials from approved vendors • Track orders, confirm deliveries, reconcile deliveries, and resolve vendor discrepancies • Own day-to-day bookkeeping in QuickBooks Online, including bill entry, invoicing support, reconciliation, and close • Maintain the QuickBooks Online product and service list • Deliver weekly financial snapshots and monthly reporting • Support annual budgeting and P&L review by compiling historical data and flagging variances • Coordinate with the outside CPA on filings and deadlines • Administer company software, including user provisioning, license management, and routine configuration across QuickBooks Online and Google Workspace • Coordinate with vendors and support lines on platform issues and recommend fixes or upgrades • Manage inbound calls and office lines through the phone system • Handle recurring internal communications • Use AI tools for content drafting, research, and administrative work • Support event logistics and coordination with outside organizations

🎯 Exigences

• 5–7 years in an operations, administrative, or business support role • Track record of owning outcomes through supervisory experience or independent ownership of a budget, function, or process • Hands-on experience managing timecards and schedules for a distributed or field-based workforce • Bookkeeping and financial reporting experience, including accounts payable/receivable, monthly close, and budget-to-actual tracking • QuickBooks Online experience strongly preferred • Experience working within financial controls and approval workflows • Track record of working independently and remotely without daily supervision • Experience administering business software platforms, including user provisioning, permissions, and vendor coordination • Comfort evaluating and recommending new tools • Clear written communication and comfort documenting processes • Strong attention to detail • Experience in commercial janitorial, facilities, or another field-services business preferred • Prior use of QuickBooks Online or HubSpot preferred • Social media content creation and community management experience preferred • Comfort using AI tools such as Claude preferred

🏖️ Avantages

• Remote work • Quarterly planning sessions and select in-person meetings • Full-time, 40 hours per week, Monday through Friday schedule • Professional ownership of Financial Management, Human Resources, and IT & Systems functions

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