Finance & Administration Lead

🕒 il y a 20 jours

🐊 Florida – Distant

🐊 Florida – Remote

💵 $30 - $33 / heure

⏰ Temps Plein

🟠 Senior

💸 Planification et Analyse Financières (FP&A)

👻 Score fantôme 16%

Ce que ça veut dire : la probabilité que personne ne recrute vraiment pour cette offre.Comment le lire : 60 % ou plus, on pense que c'est une offre fantôme. Un score plus bas est moins inquiétant.Comment on la calcule : ancienneté, republications, postes ouverts vs taille de l'équipe, rapidité de clôture, et si le salaire est indiqué.À noter : une estimation à partir de données publiques, pas un jugement sur l'entreprise. De vraies offres peuvent avoir un score élevé, alors prenez-le comme un indice, pas comme un fait.

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Progressive Cleaning

Site WebLinkedInTous les Emplois

11 - 50 employés

Fondée en 2019

🏥 Santé

📦 Logistique

Healthcare • Logistics • Cleaning Services

Progressive Cleaning est une entreprise de nettoyage commercial qui propose des services d’entretien pour différents types de sites : bureaux, cabinets médicaux, établissements scolaires, sites industriels et de production, ainsi que centres de fitness. L’entreprise privilégie la création d’environnements propres et sains afin d’améliorer la productivité et de réduire l’absentéisme, grâce à des méthodes de nettoyage systématiques et respectueuses de l’environnement. Soucieuse de fournir un service de qualité et de construire une relation de partenariat avec ses clients, Progressive Cleaning conçoit des programmes de nettoyage sur mesure, adaptés aux besoins spécifiques de chaque site, en s’appuyant sur la technologie pour gagner en efficacité et en performance.

Description

• Serve as a member of the leadership team and own results across finance, HR, and IT • Set quarterly priorities, participate in quarterly and annual planning, lead weekly area check-ins, and track key performance numbers • Manage employee timecards in Swept, prepare payroll-ready reports, and submit them before payroll cutoffs • Own recruiting, hiring, and onboarding, including job postings, candidate scheduling, offers, and new-hire paperwork • Maintain employee records and compliance documentation, tracking expirations • Administer compensation and benefits, including pay changes, plan enrollment, and vendor coordination • Maintain employee schedules and site assignments • Route call-outs and staffing notifications to supervisors • Maintain cleaning checklists, instructions, and site security protocols in Swept • Manage site and location details in Swept • Monitor supply requests, maintain supply lists, clarify requests, place orders, track deliveries, and resolve vendor discrepancies • Own day-to-day bookkeeping in QuickBooks Online, including bill entry, invoicing support, reconciliation, and close • Maintain QBO products and services, including prices, SKUs, descriptions, and new product setup • Deliver weekly financial snapshots and monthly reports • Support budgeting and P&L reviews by compiling historical data and flagging variances • Coordinate with the outside CPA on filings and deadlines • Administer company software, including user provisioning, license management, and routine configuration across Swept, QuickBooks Online, HubSpot, Grasshopper, and Google Workspace • Coordinate with vendors and support lines on platform issues and recommend fixes or upgrades • Obtain GM sign-off for platform migrations, new core systems, or material cost/data-security exposure • Manage inbound calls and office lines through the phone system • Handle recurring internal communications, including employee announcements, birthday memos, and company-wide notices • Use AI tools for content drafting, research, and administrative work • Support event logistics and coordination with outside organizations

🎯 Exigences

• 5–7 years in an operations, administrative, or business support role • Track record of owning outcomes through supervisory experience or independent ownership of a budget, function, or process • Hands-on experience managing timecards and schedules for a distributed or field-based workforce • Bookkeeping and financial reporting experience, including accounts payable/receivable, monthly close, and budget-to-actual tracking • QuickBooks Online experience strongly preferred • Experience working within financial controls and approval workflows • Track record of working independently and remotely without daily supervision • Experience administering business software platforms, including user provisioning, permissions, and vendor coordination • Comfort evaluating and recommending new tools • Clear written communication and comfort documenting processes • Strong attention to detail • Experience in commercial janitorial, facilities, or another field-services business is nice to have • Prior use of Swept, QuickBooks Online, or HubSpot is nice to have • Social media content creation and community management experience is nice to have • Comfort using AI tools such as Claude is nice to have

🏖️ Avantages

• Remote work with required in-person time in Rockledge, FL, including quarterly planning sessions and select meetings • Full-time schedule of 40 hours per week, Monday through Friday • Compensation of USD 30–33 per hour

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