Construction Project Management, Administrative Virtual Assistant

Job not on LinkedIn

🔥 4 minutes ago

🌏 Anywhere in the World

⏱ Part Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Attend assigned client and project meetings • Prepare accurate meeting minutes and agendas • Capture decisions, responsibilities, deadlines, and action items • Follow up with project participants on outstanding items • Maintain project trackers and supporting documentation • Provide organized updates on outstanding project matters • Support administrative workflows across active design and construction projects • Enter and maintain project financial information in spreadsheets • Organize project files, reports, and supporting documentation • Assist with project-specific data tracking and reporting • Coordinate routine follow-up with consultants, contractors, vendors, and other stakeholders • Maintain confidentiality and follow applicable project NDA requirements • Assist with preparing and formatting client proposals • Organize information and supporting materials for new project pursuits • Assist with marketing and presentation materials as needed • Support additional proposal, documentation, and project-administration tasks as the role develops • Deliver task-specific services under a defined scope of work and independent contractor agreement • Meet agreed timelines, guidelines, and deliverables • Report to the designated client point of contact, to be determined

🎯 Requirements

• Construction, architecture, engineering, design, or project-management exposure strongly preferred • Project administration or coordination experience preferred • Meeting-minutes and professional documentation experience strongly preferred • Strong written and spoken English required • Spreadsheet and data-entry experience required • Strong follow-up and organizational skills required • Proposal preparation or marketing-material experience is a plus • Civil engineering, architecture, construction management, or related education is strongly preferred • Willingness to sign client-based NDAs required • Advanced technical construction expertise is not required; client training will be provided • Highly organized and detail-oriented • Comfortable participating in professional client meetings • Familiarity with construction, design, architecture, or project-management terminology • Strong meeting-minutes and documentation skills • Proactive and dependable with follow-up • Confident communicator who will ask questions, flag issues, and speak up when something is wrong • Comfortable learning and taking on greater responsibility as the client's business grows • Proficiency with Microsoft Excel or Google Sheets • Proficiency with Microsoft Office or Google Workspace • Knowledge of video conferencing platforms • Knowledge of document and presentation tools • Project management platforms experience is a plus • English language required • Availability for approximately 10 contracted hours per week, Monday through Friday, with flexible scheduling based on client meetings and project needs • Independent contractor willing to operate under a Master Services Agreement and Statement of Work

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Flexible working time based on client meetings/project needs • Remote work serving clients worldwide