Executive Assistant, Business Operations

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🔥 7 minutes ago

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

🤝 B2B

🛍️ eCommerce

☁️ SaaS

B2B • eCommerce • SaaS

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Manage and organize the owner's inbox, calendar, and daily priorities • Assist with scheduling meetings and implementing calendar management best practices • Coordinate follow-ups, reminders, and action items • Help organize executive workflows and improve day-to-day efficiency • Assist with general executive administrative tasks as assigned • Review and organize vendor paperwork and required documentation • Request missing contracts, insurance certificates, logos, and supporting documents from vendors • Maintain organized filing systems for event documentation and digital assets • Assist with organizing event photos and digital archives using established workflows • Support ongoing process documentation and workflow improvements • Assist with bank and credit card reconciliations • Maintain spreadsheets and tracking reports • Support quoting and proposal preparation for projects • Assist with CRM cleanup and database organization • Support general administrative projects as assigned • Recommend and implement simple workflow improvements • Help organize Microsoft 365 systems and digital files • Assist with implementing scheduling tools, templates, and business automation where appropriate • Research technology solutions that improve operational efficiency • Identify opportunities to streamline repetitive administrative processes • Assist with maintaining project trackers and internal task management • Help organize social media calendars and marketing workflows • Review marketing materials and assist with content organization • Support vendor communications and relationship management • Assist with lead tracking and business development administration

🎯 Requirements

• Previous Executive Assistant or Senior Administrative Assistant experience required • Strong Microsoft 365 proficiency preferred • Advanced Excel or spreadsheet experience preferred • Experience supporting business owners or executives preferred • Experience organizing business processes and documentation • CRM experience (Constant Contact preferred) • Strong organizational and project coordination skills • Excellent written and verbal English communication skills.

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • And more!