Executive & Personal Assistant, Virtual Assistant

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Manage personal and professional email accounts for both principals • Monitor and triage multiple Gmail and Outlook/Office 365 inboxes • Draft email responses for review and approval • Monitor and manage inbound phone calls, screen callers, and track follow-ups • Own and manage both principals’ personal and professional calendars • Coordinate meetings across multiple businesses, teams, and time zones • Schedule, reschedule, and confirm meetings and appointments • Research, plan, and book complex domestic and international travel • Arrange flights, hotels, ground transportation, extended stays, furnished accommodations, and local services • Manage award travel using points and miles • Coordinate group and family travel, including vacations, rentals, flights, cruises, charter events, and WeTravel arrangements • Resolve travel disruptions and itinerary changes in real time • Manage restaurant reservations, appointments, events, experiences, household staff, and service providers • Research, compare, and vet vendors • Coordinate gifts, celebrations, special occasions, and personal errands • Work with executive, operations, IT, and creative teams • Manage tasks and operational activities through HighLevel CRM and shared tools • Monitor outstanding tasks and deadlines across multiple companies • Present well-researched options with differences, advantages, disadvantages, costs, and a recommendation • Research solutions independently before escalating issues • Document workflows and develop repeatable processes and standard operating procedures

🎯 Requirements

• Minimum 3 years of experience supporting executives, business owners, high-net-worth individuals, or families as an Executive Assistant, Personal Assistant, or Estate/Household Manager • Demonstrated experience managing complex executive calendars and schedules • Strong experience handling domestic and international travel arrangements • Experience booking complex international itineraries • Strong understanding of points, miles, transfer partners, and travel rewards programs • Excellent written and spoken English communication skills • Strong professional phone presence • Exceptional discretion, judgment, and confidentiality • Willingness and ability to sign an NDA and handle sensitive information • Strong problem-solving skills and ability to independently research solutions • Ability to anticipate needs and take initiative without waiting for instructions • Exceptional organizational and time-management skills • Ability to manage multiple priorities across two CEOs and multiple businesses • Strong attention to detail and follow-through • Ability to work fixed U.S. Eastern business hours • Reliable high-speed internet and a professional, quiet work environment • Ability to work independently while maintaining consistent communication • Preferred: experience supporting high-net-worth individuals or families • Preferred: family office experience • Preferred: international extended-travel executive support experience • Preferred: travel agent or professional travel planning background • Preferred: advanced award travel and loyalty-program knowledge • Preferred: luxury travel, fine dining, premium hotel, and high-end experience familiarity • Preferred: project management experience; certification is a plus • Preferred: AI tools and workflow automation experience • Preferred: Canva or other creative/design experience • Preferred: household staff and service-provider coordination • Preferred: supporting multiple businesses or business owners simultaneously • Proficiency with Gmail, Outlook, Microsoft Office 365, Google Calendar, Outlook Calendar, Microsoft Teams, HighLevel CRM, shared task-management tools, airline and hotel booking platforms, Seats.aero, AwardTool, Amex Membership Rewards, Capital One, airline loyalty programs, WeTravel, Google Workspace, Microsoft Office, AI productivity tools, workflow automation platforms, and Canva (preferred) • 40 contracted hours per week, Monday through Friday • English language preference with Level A–B, native or near-native proficiency • Willingness to work as an independent contractor under a Master Services Agreement and Statement of Work

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you