Executive Virtual Assistant – Calendar & Email Management

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🕒 5 days ago

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

🤝 B2B

🛍️ eCommerce

☁️ SaaS

B2B • eCommerce • SaaS

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Manage and coordinate calendars across four different companies. • Schedule, reschedule, and coordinate meetings, appointments, and events. • Monitor calendar availability and prevent scheduling conflicts. • Ensure all meetings are properly organized and updated. • Maintain accurate calendar records and scheduling workflows. • Confirm all scheduled meetings at the beginning of each week. • Send meeting invitations, reminders, and follow-up communications. • Track meeting updates, cancellations, and scheduling changes. • Monitor and manage email inboxes on behalf of the executive. • Draft, organize, and respond to emails when appropriate. • Prioritize incoming communications and flag important messages. • Assist with general administrative coordination related to meetings and scheduling. • Maintain organized communication records and scheduling documentation.

🎯 Requirements

• 1–3+ years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or similar support role preferred. • Strong experience with calendar management and email administration required. • Excellent written English communication skills. • Highly organized with exceptional attention to detail. • Ability to manage multiple calendars and competing priorities simultaneously. • Proactive, dependable, and able to work independently. • Strong follow-up and coordination skills. • Comfortable handling repetitive scheduling tasks while maintaining accuracy. • Experience supporting executives, business owners, or entrepreneurs is a strong plus. • Experience working in fast-paced environments preferred.

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • And more!