Virtual Project Coordinator – Administrator

Job not on LinkedIn

🔥 7 minutes ago

Apply Now

Find Similar Remote Jobs

Receive Emails For Remote Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

🤝 B2B

🛍️ eCommerce

☁️ SaaS

B2B • eCommerce • SaaS

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Actively manage and review the project schedule to ensure field teams, subcontractors, and timelines stay aligned • Submit, track, and follow up on building permits; coordinate ongoing documentation with architects and third parties • Assist the business owner in sourcing and coordinating materials required for active construction sites • Draft, type, and finalize client project estimates efficiently so time-sensitive opportunities are never missed • Generate and dispatch client invoices systematically • Utilize Xero to review ongoing financial transactions, ensuring that material costs and operational expenses are correctly flagged and allocated to their respective active projects • Handle professional phone calls and outreach to follow up with vendors, clients, or municipal offices • Utilize provided AI tools to assist with publishing, scheduling, or coordinating pre-generated blog entries and social media updates (Facebook/Instagram)

🎯 Requirements

• Experience & Skills Required • High proficiency with Microsoft Outlook and basic office administrative tools • Familiarity with cloud accounting platforms (e.g., Xero or QuickBooks) • Willingness to master BuilderTrend (Axenia's primary construction CRM) • Comfortable working via a secure VPN setup and a reliable phone system to conduct outbound communication. • Background in project management or operational coordination is highly desired (nice-to-haves) • A background in construction, reading architectural requests, or performing material takeoffs and quantity estimates is a significant plus but not a deal-breaker.

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • And more!