Team Lead, Payroll

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September 2

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Alimentiv

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Healthcare Insurance • Science • Pharmaceuticals

Alimentiv is a specialty contract research organization focused on gastrointestinal (GI) and liver diseases. With over 30 years of experience, Alimentiv offers a comprehensive range of clinical research and imaging services, including clinical trial management, site management, regulatory affairs, and precision medicine. The company is at the forefront of medical research and development, providing state-of-the-art imaging solutions and actionable biomarker insights. Alimentiv supports the development of GI compounds and is active in more than 60 countries, working with a network of medical and operational experts to accelerate clinical trials and patient recruitment.

201 - 500 employees

Founded 2020

⚕️ Healthcare Insurance

🔬 Science

💊 Pharmaceuticals

📋 Description

• The Team Lead, Payroll will be responsible for accurate processing of payroll, benefits administration, reconciliations and government remittances globally. • Support the Payroll Team in responding to questions or concerns fully, and in a timely manner to ensure internal customer satisfaction. • Develop, implement, and evaluate payroll strategy, practices, processes and technology solutions in conjunction with the Sr. Manager, People & Culture. • Interface with People & Culture, Finance, vendors, leaders and employees; contribute to and lead special projects as assigned. • Supervise daily activities of the Payroll Team, providing support, mentorship, guidance, workload distribution, and handling escalations. • Lead Payroll Team in full cycle payroll preparation and administration globally in compliance with legislation in each country. • Ensure accurate and timely processing of wage adjustments, retroactive pay, statutory holiday pay, overtime, bonuses, deductions, contributions, and other compensation elements for direct employees and EOR workers. • Implement and oversee monthly reconciliation process for accounting & finance. • Resolve payroll discrepancies and answer employee queries with urgency. • Act as primary liaison with outsourced payroll vendor, driving accountability for service levels and issue resolution. • Keep abreast of legislative changes globally and coordinate system parameter changes. • Ensure payroll data integrity across HRIS, payroll, and vendor systems. • Oversee payroll calendar and payday schedules globally. • Maintain employee confidence and confidentiality in payroll operations. • Respond to stakeholders in timely manner and work cross-functionally with HR and Finance. • Establish, track, and report on Payroll Team performance against service level agreements. • Prepare and maintain payroll process documentation; train and support team members. • Prepare reports for management, finance and auditors; oversee audits with government agencies when necessary. • Prepare accurate and timely reconciliations; support year-end financial audit and other audits. • Audit payroll data for accuracy and compliance; monitor accounting policies and internal controls. • Supervise, mentor, train, and oversee development of direct reports; set performance goals and development objectives. • Evaluate training needs and conduct performance reviews; support staffing decisions; onboard and train new staff. • Participate in development and execution of departmental strategies; assist with departmental budget planning. • Act with integrity, model ethical practices, adhere to payroll legal requirements, and maintain awareness of global trends. • Support other HR and/or payroll projects/duties as assigned.

🎯 Requirements

• 4 - 9 years of progressive payroll experience, including leadership or team lead responsibilities with proven project management skills • PCP or CPM designation (or international equivalent) required; strong knowledge of payroll regulations, tax laws, and compliance requirements • Experience in accounting/reconciliations of payroll liabilities accounts and knowledge of Payroll GL • Hands-on experience with outsourced payroll vendors (global payroll experience preferred), HRIS, and payroll systems • Intermediate knowledge of Microsoft Excel • Experience managing payroll across multiple jurisdictions; strong knowledge of Canadian and US payroll required, with global exposure highly valued • Exceptional attention to detail • Ability to prioritize multiple tasks while meeting deadlines timely and accurately • Strong verbal and written skills, to align with various stakeholders and maintain strict confidentiality • Excellent customer service skills, ability to explain complex issues at an understandable level