Project Coordinator

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Alphanumeric Systems

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Pharmaceuticals • Biotechnology • B2B

Alphanumeric Systems is a healthcare and life-sciences communications and services firm that provides medical and scientific communications, regulatory writing and submission support, pharmacovigilance, contact center and patient engagement services, KOL engagement, and facilities management and space optimization for pharmaceutical and biotech clients. The company delivers compliance-driven, omnichannel outreach and learning solutions with global reach to support therapy launches, patient access programs, HCP collaboration, and ongoing patient care.

201 - 500 employees

Founded 1979

💊 Pharmaceuticals

🧬 Biotechnology

🤝 B2B

📋 Description

• Project Planning & Execution - Work closely with the Project Manager to develop detailed project plans, timelines, and deliverables. • Task Coordination - Track milestones and deliverables to ensure timely completion. • Stakeholder Communication - Prepare and collect necessary documentation (COI, W-9, ACH forms, contracts). • Documentation & Compliance - Keep organized, audit-ready documentation for all project activities. • Risk Management - Identify potential risks and collaborate on mitigation strategies. • Administrative Support - Assist with payment processing and uploads as needed.

🎯 Requirements

• Strong organizational and communication skills. • Ability to manage multiple priorities and work collaboratively in a remote environment. • Experience with project management tools (Smartsheet, HubSpot, Microsoft Office, AI-based programs). • Attention to detail and proactive problem-solving skills. • Pharma/Life Sciences experience is desirable but not mandatory.

🏖️ Benefits

• Standard Hours (Remote): Monday to Friday, 8:00 AM – 5:00 PM (US East Coast time) (includes a one-hour lunch break)