Bookkeeping, Parts Procurement VA

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October 22

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Assist World

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Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

📋 Description

• Record all transactions in QuickBooks; attach/organize receipts and invoices by vehicle/VIN/stock#. • Maintain a per-vehicle ledger: purchase price, transport, diagnostic, parts, labor, auction/market fees, detailing, etc. • Reconcile bank/credit card transactions; categorize expenses accurately; flag discrepancies. • Produce weekly dashboards: Cost-to-date per vehicle & total “money in the car”; Estimated margin vs. target (on pending sales); Aged payables to parts vendors & shops. • Month-end tidy-up: reconcile accounts, prepare simple summary P&L by vehicle and overall. • Place orders with OEM dealerships and approved suppliers (you’ll be given vendor lists, accounts, and parts details). • Obtain quotes, compare pricing/availability, confirm core charges, and place orders. • Track shipments/ETAs, handle returns/warranty, and update the vehicle’s cost file immediately. • Keep an updated vendor/contact sheet (accounts, terms, order preferences). • Liaise with mechanics/body shops for parts needs, approvals, and delivery timing. • Maintain a simple vehicle status sheet (VIN, year/make/model, current location, work status, pending parts, next milestone). • File management in Google Drive (receipts, work orders, photos). • Light follow-ups: call/email vendors, shops, auction contacts as needed.

🎯 Requirements

• 2+ years bookkeeping/AP experience with QuickBooks (job costing or project/vehicle costing strongly preferred). • Strong Excel/Google Sheets skills (SUMIF/INDEX-MATCH/pivots for rollups). • Proven vendor management or procurement/admin experience (placing orders, tracking, reconciling invoices). • Clear written & spoken English; confident on the phone with US vendors. • Detail-obsessed, organized, and responsive; able to work independently with minimal rework. • Automotive background (dealership, parts desk, collision/mechanic shop, auto wholesale) (nice-to-have). • Experience creating purchase orders and matching POs to bills in QuickBooks (nice-to-have). • Familiarity with shipping/returns workflows and core charges (nice-to-have).

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $300 tenure bonus every 6 months • $500 entry monthly raffle • NO TRACKER. NO PROBLEM