Litigation Docket & Court Services Specialist

🕒 August 7

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

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Barnes & Thornburg LLP

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

Barnes & Thornburg LLP is a national full-service law firm with over 850 lawyers in 26 U. S. offices that advises public- and private-sector clients on complex matters including public finance and infrastructure projects, corporate transactions, international trade, and litigation. The firm emphasizes agile, client-focused legal services, organic growth, and expanding transactional capabilities to support governments, corporations, and institutional clients across a range of regulated and commercial matters.

📋 Description

• Execute electronic filings of pleadings, motions, and complex legal documents in federal, state, and appellate courts nationwide • Serve as the procedural expert for Philadelphia Court of Common Pleas, Pennsylvania state courts, and the U.S. District Court of Pennsylvania filing procedures • Advise attorneys and paralegals on court rules, judges' practices, and filing requirements • Resolve electronic filing rejections, docketing discrepancies, and court platform issues • Support State, Federal, and Pro Hac Vice bar admissions processes • Perform final quality-control audits of filings for formatting, redaction, signatures, and exhibits • Verify docket entries, dates, deadlines, and events in Milana • Calculate and enter litigation deadlines using applicable federal, Pennsylvania, Philadelphia, state, and local rules • Review incoming litigation documents and enter deadlines, discovery schedules, and event reminders • Alert attorneys and paralegals about urgent deadlines and document filing confirmations • Conduct docket sweeps, audits, case-status reconciliations, and capture non-deadline-triggered events • Research litigants, cases, dockets, and judicial profiles using legal research databases • Prepare and distribute customized docket reports to legal teams across multiple offices • Assist with training and mentoring junior docketing or filing personnel

🎯 Requirements

• 5+ years of recent litigation docketing and court filing experience within a mid-to-large law firm • Well-rounded national experience with specialized emphasis on Pennsylvania county, state, and federal courts • Deep understanding of court structures, litigation lifecycles, and civil procedure • Mastery of Philadelphia state and federal court rules • Meticulous accuracy in reviewing legal documents and calculating statutory deadlines • Ability to prioritize multiple urgent tasks under tight, competing time constraints in a high-volume litigation environment • Excellent verbal and written communication skills • Expert proficiency in rules-based docketing systems, with Milana and/or CompuLaw preferred • Extensive hands-on experience with PACER/ECF, PA-eFile, and Odyssey or similar court e-filing databases • Proficiency in iManage or similar document management systems • Proficiency in Adobe Acrobat Professional for document manipulation, splitting, and redaction • Proficiency in Microsoft Word, Excel, and Outlook • Familiarity with State, Federal, and Pro Hac Vice bar admissions processes • Willingness to assist in training and mentoring junior docketing or filing personnel • Experience filing in state and/or federal court • Experience with electronic filing • Ability to convert PDF documents to Word and clean scanned documents for editing