Administrative Assistant, Facilities Management

November 15

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The Church of Jesus Christ of Latter-day Saints

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Non-profit • Social Impact

The Church of Jesus Christ of Latter-day Saints is a global religious organization that not only offers spiritual guidance to its members but also provides diverse employment opportunities across various industries. With a workforce spread over more than 100 countries, the Church values its employees by offering fair compensation and benefits designed to support family care and dignified retirement. Employment roles range widely, encompassing fields such as IT, facilities management, and more, each with the unique incorporation of spiritual insights and values in the workplace. The Church offers opportunities for both permanent employees and contract workers, emphasizing innovation in sharing the gospel of Jesus Christ and supporting the Church's mission worldwide.

10,000+ employees

Founded 1830

🤝 Non-profit

🌍 Social Impact

📋 Description

• Prepares purchase requisitions, receives invoices and matches them to purchase orders, ensures accuracy and completeness; compliance to controls; monitors billed items to ensure that they are approved following established processes. • Prepares payment uploads; prepares financial reports, reviews purchasing card statements. • Keeps track of all materials and services to see that they have been received or performed. • Maintains a follow-up file on back orders. • Maintains finance and Human Resource files. • Satisfies federal tax information and requirements. • Under the direction of the FM, communicates frequently with vendors, contractors, and priesthood leaders. • Assists with the establishment of vendors. • May prepare contracts and verify insurance documentation. • Maintains computer databases: Purchase Orders, Work Orders, Preventive Maintenance Schedules, Employee; Facility records. • Performs clerical/secretarial duties such as typing correspondence and reports; takes minutes at meetings if requested, enters computer data; maintains files; answers telephones; handles in-coming and out-going mail; creates work orders; processes purchase requisitions and orders; attends required training meetings. • Compiles, produces, and uploads or mails various reports to HQ or stake leaders. • Other duties as assigned by the Facility Manager.

🎯 Requirements

• Vocational studies or Associate Degree in Administration. Five years diverse clerical experience or equivalent demonstrating the following skills: Computer skills and experience including Windows, Microsoft Applications, and aptitude to learn other software applications as needed. • Communications skills, including professional phone etiquette and effective business writing. • Basic business accounting skills, including understanding of invoices, purchase orders, contracts. • Organizational skills including filing, scheduling, time management and prioritization. • Ability to communicate effectively and courteously with all individuals, including priesthood leaders**managers, fellow employees and vendors. • Strong and proven customer service experience. • **Spanish** native speaker level and **English (B2)** professional level are required, both written and spoken. • **Preference will be given to candidates based in the Madrid area. **

🏖️ Benefits

• Please note that this job posting may close at any time without prior notice. Find out more about the many benefits of Church Employment at https://careers.churchofjesuschrist.org.