Senior Accounts Payable Specialist

14 hours ago

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Chowbus

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SaaS • Hospitality

Chowbus is a company that provides an all-in-one point-of-sale (POS) system designed specifically for restaurants. Their system is aimed at enhancing efficiency and increasing sales, with features such as loyalty programs, table reservations, online ordering, and QR code ordering. Chowbus POS integrates with over 45 third-party delivery providers and offers solutions like kiosk and handheld devices for seamless payment processing. They are also the exclusive distributor of Pudu Technology's Rutech Robot in North America. Chowbus is dedicated to supporting restaurants with 24/7 customer service and comprehensive solutions that save on labor costs and improve the culinary service experience.

201 - 500 employees

☁️ SaaS

💰 $30M Venture Round on 2020-09

📋 Description

• Process vendor invoices daily in Ramp, ensuring accuracy, timeliness, and appropriate coding. • Review, investigate, and resolve invoice discrepancies independently. • Manage vendor onboarding and maintain vendor master data, including W-9/W-8 forms and contracts. • Serve as the primary liaison for vendor inquiries, ensuring professional and timely resolution. • Oversee distribution, tracking, and administration of company-issued credit cards. • Review and approve employee expense reports in compliance with T&E policies. • Educate employees on reimbursement and credit card procedures. • Reconcile vendor statements, resolve discrepancies, and maintain accurate ledgers. • Reconcile AP-related balance sheet accounts, including cash, credit card, AP, and clearing accounts. • Support month-end close and provide financial reporting as needed. • Prepare and submit year-end 1099 reporting in compliance with IRS deadlines and requirements. • Maintain documentation to support audit readiness and regulatory compliance. • Support internal and external audits by providing documentation, analysis, and explanations. • Identify operational gaps and recommend process enhancements to increase efficiency and control. • Collaborate with finance leadership to establish scalable AP best practices. • Respond to internal inquiries related to invoice submissions, payments, and expenses. • Provide financial data and analytical support to business leaders as needed.

🎯 Requirements

• Bachelor’s degree in Finance, Accounting, Economics, or a related field. • 4+ years of full-cycle accounts payable experience in a high volume environment. Multi-entity preferred but not required. • Strong knowledge of W9/W8/1099 requirements and year-end reporting • Proficiency in Excel (including VLOOKUPs and pivot tables) • Proven ability to manage reconciliations, track variances, and maintain vendor relationships • In depth knowledge of Ramp preferred, but not required. • Basic knowledge of administrative and clerical procedures and systems • Effective written and verbal communication skills

🏖️ Benefits

• Medical, dental, and vision insurance • 401(k) • 100% employer-paid Short-Term Disability (STD) • 100% employer-paid Life Insurance and option for additional employee-paid Life Insurance • 100% employer-paid Accidental Death and Dismemberment (AD&D) Insurance and option for additional employee-paid AD&D Insurance • Company holidays • Birthday off • Paid Parental Leave • Flexible Paid Time Off (PTO) • Employee Assistance Program (EAP)