Event Manager

2 hours ago

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Data Society

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Education • Artificial Intelligence • Enterprise

Data Society is a DC-based company that specializes in providing data science training and custom AI solutions. They offer virtual, live instructor-led data science courses tailored to enterprise companies and federal agencies. Their training solutions are designed to upskill workforces in data science, artificial intelligence, and machine learning. Data Society also develops bespoke AI tools and solutions to automate processes and address complex data challenges for their clients. Additionally, they are recognized for their innovations in data science education, partnering with institutions like NVIDIA to offer advanced courses in deep learning.

11 - 50 employees

📚 Education

🤖 Artificial Intelligence

🏢 Enterprise

📋 Description

• Overall event operational responsibility for all assigned programs. • Collaborate across event teams to ensure seamless delivery of first-class events. • Research and manage external vendor partners for the execution of various event elements, including, temp staffing, audio visual, print materials, entertainment, etc. • Manage food and beverage requirements and planning. • Finalize, in conjunction with the Event Support Teams, all external communications for Speakers, Sponsors and Attendees. • Partner with venue and key vendor staff to execute all logistics. • Plan the attendee journey onsite, which will include the event branding and signage. • Manage & track housing needs to ensure availability and solutions for oversell. • Review meeting space and manage room assignments to and determine specific needs. • Work closely with regional Community Managers on the speaker needs and agenda programming. • Partner with Marketing team to ensure all internal and external deliverables are met. • Collaborate with Event Support Teams on all event deliverables for sponsors, speakers and overall attendee needs. • Act as a resource for clients, service providers and other staff with regard to guidelines, procedures, and processes. • Ensure that all files, data and post event reports are complete and accurate. • Develop and manage the operational event budgets to ensure positive results. • Evaluate current providers for capabilities/cost and make recommendations for future success. • Negotiate with current & potential suppliers to maintain the best possible experience and service. • Review supplier bills for accuracy to ensure timely payment. • Facilitate all deposits, invoice reconciliation and payment processing for assigned events and tasks.

🎯 Requirements

• 7-10 years event experience in the meetings & events industry • Collaborative team player who is willing to roll up their sleeves dive in where needed. • Strong communication skills – both in written and verbal communications. • Experience with event and CRM software such as Bizzabo and HubSpot is a plus! • Strong analytical and problem-solving skills and a high degree of responsibility, initiative and professionalism • Proven budget and financial management experience. • Multi-tasking and the ability to maintain composure and manage multiple deadlines in a fast-paced environment. • Ability to build and maintain relationships with a high degree of professionalism. • Ability to innovate and come up with new ideas, that will help us to continually improve our events. • Ability to work as part of a team, but also work on events individually. • Travel to approximately 5-7 events each year, potentially internationally.

🏖️ Benefits

• Health, dental, and vision insurance offered on day 1 • 401(k) including safe harbor match • Unlimited PTO • Home office and internet stipend • Paid Parental Leave • Access to on-demand learning & development opportunities