HR & Operations Support Specialist

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October 22

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Data Society

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Education • Artificial Intelligence • Enterprise

Data Society is a DC-based company that specializes in providing data science training and custom AI solutions. They offer virtual, live instructor-led data science courses tailored to enterprise companies and federal agencies. Their training solutions are designed to upskill workforces in data science, artificial intelligence, and machine learning. Data Society also develops bespoke AI tools and solutions to automate processes and address complex data challenges for their clients. Additionally, they are recognized for their innovations in data science education, partnering with institutions like NVIDIA to offer advanced courses in deep learning.

11 - 50 employees

📚 Education

🤖 Artificial Intelligence

🏢 Enterprise

📋 Description

• Act as the first point of contact for employees outside of the US, triaging and responding to questions related to payroll, benefits, tools, teams, and other information as needed. • Conduct new hire check-ins and employee exit interviews to gather data and ensure a positive experience for all employees. • Complete salary and employment verifications as requested. • Support the VP, People with the execution of employee lifecycle projects such as performance reviews, goal setting, compensation review, engagement surveys, etc. • Prepare and generate employment contracts, offer letters, and other HR-related documents for new hires, promotions, and changes in employment status in our payroll system, Rippling. • Maintain an organized and accessible repository of all signed contractor agreements in our contracts portal, Legisway. • Conduct Audits of required documents and follow up with employees directly to collect signatures and ensure compliance. • Ensure the accuracy and cleanliness of employee data across all HR platforms, including Rippling, Culture Amp, and our Learning Management System (Thought Industries). • Perform regular data audits and clean-ups to maintain data integrity. • Provide comprehensive administrative support for the employee onboarding process, including preparing new hire paperwork, setting up employee profiles in various systems, and coordinating initial access with IT. • Assist with off-boarding procedures, including preparing exit documents, coordinating system access with IT, and tracking company asset returns. • Ensure a smooth administrative transition for employees joining and leaving the company. • Assist with booking hotel meeting rooms, event venues, and other logistical arrangements for leadership team meetings and company events as needed.

🎯 Requirements

• 2-5 years of administrative support experience, preferably within a Human Resources or People Operations department. • Experience working with HRIS platforms (e.g., Rippling) and other HR-related software (e.g., Culture Amp, LMS) is highly desirable. • Exceptional organizational skills and a strong attention to detail. • Proficiency in Google Workspace (Docs, Sheets, Slides) or Microsoft Office Suite (Word, Excel, PowerPoint). • Excellent written and verbal communication skills in English. • Ability to handle sensitive and confidential information with discretion and professionalism. • Strong problem-solving abilities and a proactive approach to tasks. • Ability to work independently and manage multiple tasks effectively in a fast-paced environment. • Knowledge of basic Philippine labor laws and regulations is a plus.

🏖️ Benefits

• Flexible work arrangements • Professional development opportunities