Science Operations Manager

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November 26

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Ethos Veterinary Health

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To see our current job openings go to: www.ethosvet.com/careersHistoryEthos Veterinary Health is the result of the merger of four specialty hospital groups that have worked closely together over the past eight years: IVG Hospitals in New England, Premier Veterinary Group in Chicago, Wheat Ridge Animal Hospital in Denver and Veterinary Specialty Hospital of San Diego. In April 2016, we were pleased to welcome Peak Veterinary Referral Center to our network.Our MissionWe provide unsurpassed veterinary health care for patients and their human companions.Our VisionWe will create a unique and impactful science-focused animal health company with an emphasis on collaboration, evidence-based decision making, a commitment to the veterinary ethos, and cultivation of passion for what we do, which will revolutionize the veterinary industry.Protect Yourself From Fraud: Ethos Veterinary Health will never ask for personal banking or social security information. Be cautious of the information you share with others. Reach out to careers@ethosvet.com if something doesn't seem right or if you'd like to verify credibility.

1001 - 5000 employees

📋 Description

• Coordinate day-to-day operational activities across multiple concurrent research and market studies, balancing tactical execution with strategic oversight. • Develop and refine standardized workflows for project initiation, contracting, invoicing, and reporting to ensure consistency and scalability. • Implement and maintain tools (e.g., Smartsheet, Power BI, SharePoint) that enhance visibility into project timelines, deliverables, and financial performance. • Partner with cross-functional teams to drive operational efficiency, automate manual workflows, and identify continuous improvement opportunities. • Maintain clear documentation and version control for operational and financial records, ensuring audit readiness and transparency. • Lead all invoicing and billing activities for Ethos Science projects using QuickBooks or equivalent systems. • Collaborate with the Senior Director of Science, Legal, and Finance to draft and finalize project contracts, Statements of Work (SOWs), and budget agreements. • Track project-level and aggregate revenue; monitor cash flow and payment reconciliation; and support financial forecasting and reporting. • Maintain an organized database of executed agreements, renewals, and amendments, ensuring contractual compliance and timely updates. • Support sponsor updates and progress reporting, contributing to a consistent and professional client experience across all studies.

🎯 Requirements

• Bachelor’s degree in a scientific, business, or operations-related field (e.g., Animal Science, Biology, Business Administration, Operations Management). • At least 5 years of experience in product development, research operations, project management, or clinical program coordination (veterinary, pharmaceutical, or life sciences industry preferred). • Demonstrated success managing complex, multi-site projects involving diverse internal and external stakeholders. • Proven ability to oversee budgets, contracts, and deliverables in an industry, research, or clinical environment. • Experience with QuickBooks or equivalent accounting systems, and a strong understanding of budgeting, billing, and revenue tracking. • Familiarity with project management and analytics platforms such as Smartsheet, Power BI, or similar tools. • Strong financial acumen, organizational skills, and attention to detail. • Excellent written and verbal communication, with confidence interfacing across departments and with sponsors. • Master’s degree or PMP certification preferred but not required.

🏖️ Benefits

• Comprehensive benefits through Ethos Veterinary Health, including medical, dental, vision, 401(k), paid time off, and professional development support. • Opportunities for career growth as Ethos Science continues to expand its research and market insight programs.