Senior Director, Live Programs

🕒 October 7

🏄 California – Remote

🏄 California – Remote

⏰ Full Time

🟠 Senior

👔 Director

👻 Ghost score 10%

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Eyes On Eyecare

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2014

🏥 Healthcare

💼 Consulting

📱 Media

Healthcare • Consulting • Media

Eyes On Eyecare is an online professional publication and resource hub for optometry and ophthalmology. The site publishes clinical guides, news, research updates, continuing education courses, job listings, and industry product information to help eye care professionals stay informed and manage their practices. It also offers advertising, event promotion, and sponsored content for industry partners.

📋 Description

• Own every live program end to end, from client kickoff through attendee follow-up, budget reconciliation, and results reporting • Build target attendee lists using audience and npiQ data and own attendance goals • Run client kickoffs, status calls, change management, and client communications • Build relationships with KOLs and clinical partners and develop new program concepts • Build and manage program budgets, negotiate venue and vendor contracts, and reconcile budgets • Track attendance, target-doctor participation, and attendee feedback; deliver results reports and renewal recommendations • Translate client objectives into event formats, audiences, faculty, agendas, dates, times, and locations • Source venues and manage caterers, AV, transportation, photographers, video-production companies, and other vendors • Coordinate faculty and KOL scheduling, travel, briefing materials, and honoraria • Manage invitations, RSVPs, reminders, confirmations, signage, slides, and printed materials • Create event plans with schedules, contacts, KOL bios, run of show, and onsite assignments • Lead onsite execution for staff, vendors, faculty, and clients • Run hybrid programs, virtual advisory boards, webinars, and virtual roundtables • Coordinate streaming, remote faculty, platform setup, faculty preparation, and attendee management • Extend live programs into digital content and coordinate integrated live and digital deliverables • Manage logistics for doctor video shoots, including locations, contracts, scheduling, travel, lodging, catering, and transportation • Maintain program plans and communications in ClickUp • Plan and run team dinners, company events, off-sites, and informal KOL gatherings • Travel up to 50% and provide onsite coverage at major eyecare meetings

🎯 Requirements

• 5+ years of experience planning and running live events, with at least 3 in healthcare, pharma, medtech, or a healthcare agency • Direct experience running HCP programs such as doctor dinners, advisory boards, or speaker programs • A track record of owning client relationships and program budgets, not just executing someone else's plan • Strong vendor negotiation and contracting experience • Able to travel up to 50%, including evenings and weekends • Bachelor's degree or equivalent experience • Experience in ophthalmology or optometry, and existing relationships with eyecare KOLs • Familiarity with the major eyecare meetings and how they run • Experience with virtual advisory board, webinar, and hybrid event platforms • Experience coordinating logistics for video shoots or on-location productions • Comfort with ClickUp or a similar project management tool

🏖️ Benefits

• Comprehensive health insurance (90% silver plan coverage) • Vision insurance • Dental insurance • 401(k) • Annual Profit Share • Paid Time Off • Sick Time • Paid Holidays • Flex Time • Bonus Time Off • 100% remote work • Volunteer Time Off • Quarterly team events • MacBook (Apple equipment)

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