Docketing Specialist

🕒 2 days ago

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Fennemore

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1885

⚖️ Legal

Legal

Fennemore is a U. S. -based law firm (Fennemore Craig, P. C. ) providing legal services across multiple practice areas. The firm highlights rapid geographic growth—opening offices and adding attorneys in markets such as Northern California, Texas, Idaho, Florida, Philadelphia, and San Francisco—and emphasizes client service, expansion in construction, litigation, and labor & employment work. Fennemore also reports internal innovation, including an AI assistant called DOT (Dynamic Optimization Technology) to support legal work and client service, and notes a long (approximately 140-year) history. Its public materials emphasize locations, practice areas, attorney recruitment, and client-focused service models.

📋 Description

• Monitor and analyze court dockets to identify filings, rulings, orders, and case developments affecting clients and attorneys • Calculate, calendar, and track critical deadlines using court rules, scheduling orders, and applicable procedural requirements • Enter and maintain court dates, deadlines, and case events in the firm’s docketing system • Review pleadings, motions, court orders, and other legal documents to identify relevant docketing requirements • Research court procedures and filing requirements to support compliance across multiple jurisdictions • Prepare docket reports and communicate critical case information to attorneys and legal teams • Perform regular audits and quality control reviews to maintain the accuracy and integrity of docket information • Partner with attorneys, paralegals, and legal assistants to support timely filings and effective case management • Share relevant court rule and procedural updates with the appropriate teams • Identify opportunities to improve docketing processes and departmental efficiency • Collaborate with colleagues across offices to answer questions and support effective communication • Support department projects and other duties as assigned by the Docketing Manager • Maintain flexibility in daily work schedules during periods of high workload and perform other duties as assigned

🎯 Requirements

• 3+ years of experience in legal docketing, litigation support, paralegal work, court administration, or legal operations within a law firm, corporate legal department, or court environment • Experience supporting multi-jurisdictional litigation, including federal, state, appellate, and administrative courts • Comprehensive knowledge of court rules, procedures, filing requirements, and deadlines • Ability to interpret and apply complex procedural requirements accurately • Understanding of legal docketing principles and calendaring methodologies • Experience calculating deadlines based on court rules, statutes, scheduling orders, and local practices • Experience using docketing, calendaring, and case management systems such as CourtAlert, CompuLaw, eDockets, or similar platforms • Familiarity with electronic court filing and research systems, including PACER/CM-ECF and state court e-filing platforms • Ability to review and interpret court filings, orders, notices, and other procedural documents • Understanding of litigation lifecycle events, service requirements, procedural milestones, and docketing’s role in law firm risk management and compliance • Proficiency with Microsoft Office, particularly Outlook, Excel, Word, and Teams • Strong attention to detail, sound judgment, and commitment to accurate and reliable work • Ability to organize competing priorities, manage multiple deadlines, and remain flexible as needs and priorities change • Clear and professional communication while working independently and collaboratively across teams • Ability to research and solve complex docketing or procedural questions • Openness to learning new technologies and processes • Background check required • Experience with automation tools, workflow management systems, and reporting or dashboard functionality within docketing platforms is a plus • Knowledge of specialized court procedures, including bankruptcy, intellectual property, or international matters, is a plus

🏖️ Benefits

• Competitive Base Salary • Annual Merit Increases • On-the-Spot Monthly Bonus Program • Workplace Flexibility Options • 401k Retirement Plan with Employer Match & Profit-Sharing Component • Health, Dental and Vision Coverage + Employer Premium Contribution • Employer-Paid Group Term Life Insurance • Paid Time Off and Paid Holidays • Employee Wellness Program • Employee Assistance Program • Opportunities for professional development