Client Accounting Specialist

Job not on LinkedIn

October 1

🌵 Arizona – Remote

Although this job is listed in Arizona, this company may be open to hiring remote in other states.

💵 $60.8k - $86k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Accounting Manager

🦅 H1B Visa Sponsor

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Fenwick & West

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Fenwick is a leading law firm, purpose-built to guide visionary tech and life sciences companies and their investors through every stage of growth, from startups securing their first round of funding to leading publicly-traded global enterprises. As one of Silicon Valley’s original legal practices, today we have over 500 lawyers, patent agents, engineers and scientists serving clients from seven offices located in innovation hubs across the United States and China. Named 2023 Life Sciences Practice Group of the Year by Law360, we are consistently ranked a Chambers first-tier firm for delivering the deep experience and technical skill that help innovators at the forefront of their industries redefine what’s possible.

501 - 1000 employees

📋 Description

• Review Client and Matter set up (including rates, discounts, invoice formats and deferrals) to ensure adherence to engagement letters and billing guidelines • Maintain documentation of all non-standard billing requirements and update Client and Matter Billing Instructions in Aderant/CET database • Monitor work in progress to ensure matters are billed per agreements and schedules • Produce, review and distribute prebills monthly and as needed; coordinate with secretarial team • Perform billing functions to produce client invoices (edits, write downs, transfers, discounts) • Audit edits in Aderant (narrative and mathematical calculations) prior to posting • Ensure client invoices are mailed/delivered timely per firm and client guidelines • Manage attorney and client deadlines, estimate due dates for accruals/closings and billing • Meet with billing attorneys regularly to discuss clients, special billing arrangements, aged WIP and AR issues • Monitor accounts receivable balances, maintain ARCS categories, and suggest collection strategies • Maintain regular client contact to follow-up on aged billings, payments and promises to pay • Research and resolve client disputes; engage attorneys as necessary • Develop and maintain collection strategies; negotiate payment arrangements with partner consent • Utilize Aderant, ARCS, EIS and other reports to assist with collections and reporting • Work with Cash Receipts staff to research and resolve misapplied payments; minimize unapplied cash/trust balances • Prepare write-off/write-down requests with proper approvals • Assist attorneys, secretaries and clients with billing and collections questions • Maintain client files and correspondence in iManage • Monitor billing hotline and time correction DTE alias on a rotational basis • Propose system and client support process enhancements; utilize LinkedIn Learning for skill growth • Perform other related duties as assigned • Reporting to the Client Accounting Manager

🎯 Requirements

• 5+ years of legal billing experience with automated billing systems • Experience with Aderant expert (previously CMS) and/or automated accounting systems • Bachelor’s degree required • Proficient in Microsoft Office (Excel, Word, Outlook) • Ability to handle complex accounts with limited assistance • Strong attention to detail, accuracy and organizational skills • Strong analytical and troubleshooting skills • Ability to use judgment to assess various courses of action and potential impact • Communicate effectively; both verbal and written with attorneys, staff professionals and clients • Ability to prioritize multiple tasks efficiently in a fast-paced, deadline-driven environment • Strong teamwork skills

🏖️ Benefits

• Healthcare • Life Insurance • Health Savings Accounts • Flexible Spending Accounts • Wellbeing • Comprehensive benefit program • Discretionary bonus for eligible employees (performance-based)