Project Manager

Job not on LinkedIn

November 20

🗽 New York – Remote

Although this job is listed in New York, this company may be open to hiring remote in other states.

💵 $70k - $100k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

🦅 H1B Visa Sponsor

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FIRST

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FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services.

501 - 1000 employees

📋 Description

• The Project Manager is responsible for supporting clients with both internal and client-facing events and conferences, delivering exceptional service through effective project management and creative solutions. • This role involves overseeing all aspects of event operations, from initial briefing to post-event reconciliation. • Key responsibilities include managing project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, audio/visual needs, webcasts, staging, speaker coordination, and event execution. • There is a requirement for onsite events to travel domestically or abroad as required. • Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity. • Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting. • Sourcing, negotiating and managing site selections, contract management for venues and suppliers. • Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management. • Work seamlessly with key internal partners on event deliverables. • Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders. • Co-plan with colleagues and the client on larger scale programs; strong team player. • Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed. • Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events. • Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements. • Share knowledge of best practices, new suppliers, services and venues.

🎯 Requirements

• 5–7+ years’ event management experience, preferably in a corporate or financial environment • Experience in events, conferences, meeting and production management, including but not limited to C-level executive events, cocktail receptions and dinners, meetings and multi-day events • Experience in working with and managing senior clients • Bachelor's Degree Preferred • Proficient with Microsoft Office applications such as PowerPoint and Excel • Motivated, self-starter, ability to work independently and project plan; ability to think innovatively • Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines • Virtual event experience preferred – Webex and Zoom experience a plus • Leadership/influencing/negotiation and decision-making skills • Adaptable and resourceful individual able to follow guidance while working independently; proactive in generating ideas and creative solutions • Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles • Strong client management skills • Strong oral and written communication skills • Ambitious, proactive and highly organized • Willing to travel to various locations for site-visits and on-site management of events • Experience working with large and complex databases preferred, Cvent experience preferred • Knowledge of venues and suppliers in key US cities

🏖️ Benefits

• Medical, Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA) • 401 (k) • Five Flexible Spending Accounts Options • Generous Paid Time Off Allowance • Employee Assistance Program (EAP) • Life, Disability & Pet Coverages • Wellness Stipend • Mobile Phone Allowance • Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more • Aura Identity Theft Protection • Discretionary Bonus Structure • Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.