Executive Assistant – Operations, Data & Project Support

Job not on LinkedIn

🕒 December 5, 2025

🌐 Mexico, Colombia, +1 more countries – Remote

🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote 🇧🇷 Brazil – Remote

💵 $1k - $1.6k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Support the Executive during a critical operational scaling phase • Assist with data gathering, report consolidation, project coordination, SOP creation, CRM development, and systems organization inside Notion • Support ongoing operational priorities and integrate into the executive's productivity systems • Help build sustainable processes for accountability, visibility, and progress tracking across projects

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant • Proven experience with **process documentation, system building, or SOP creation** • Strong skills in **data gathering, report preparation, and project tracking** • Experience with **Notion** or similar knowledge management tools (must be willing to learn quickly) • Familiarity with **Google Workspace**, especially Sheets for reporting • Excellent organizational and prioritization abilities • Outstanding written and verbal communication skills • Ability to operate autonomously and proactively • High comfort in tech-driven environments and learning new platforms • Experience coordinating cross-functional stakeholders • Ability to maintain confidentiality and handle sensitive information • **Technical Requirements**: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months