Events Coordinator

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🕒 August 1

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FULLER Equip

WebsiteLinkedInAll Job Openings

11 - 50 employees

📚 Education

🤝 Non-profit

🌍 Social Impact

Education • Non-profit • Social Impact

FULLER Equip is an educational platform focused on equipping leaders who share Christ's hope and healing in the church and the world. It offers a variety of programs, including Master of Divinity, Clinical Psychology, and degrees in Theological Studies, aimed at fostering spiritual, academic, and emotional formation among students. FULLER Equip emphasizes a Christ-centered approach, encouraging students to become innovative leaders and disciples in diverse cultural contexts.

📋 Description

• Ensure every event reflects TENx10's commitment to excellence, hospitality, and thoughtful execution. • Create environments, alongside the Events Director & Partner Team, where partners, guests, and collaborators feel welcomed, prepared, and valued through thoughtful communication and exceptional hospitality. • Anticipate needs, identify potential challenges, and proactively solve problems before they impact the team or participant experience. • Coordinate the operational execution of TENx10’s hosted, collaborative, and sponsored events, including logistics, venues, travel, registration, technical support, catering, shipping, inventory, and fulfillment. • Manage communications with speakers, partners, attendees, vendors, and contractors, including registration, mailing lists, participant records, and event correspondence. • Coordinate honorariums, reimbursements, contracts, invoices, vendor payments, and other event-related financial processes. • Maintain event project plans, timelines, task lists, and project management systems (Monday.com) to ensure timely execution. • Evaluate event outcomes and identify opportunities to strengthen future events. • Coordinate the operational execution of TENx10’s sponsored event portfolio, including conference logistics, booth participation, sponsorship fulfillment, promotional materials, and contractor coordination. • Maintain sponsorship timelines, documentation, fulfillment, and outcome tracking. • Support the planning and logistics for staff retreats, internal meetings, and other organizational gatherings. • Maintain accurate databases, participant records, online filing systems, and organizational documentation. • Track partner participation and engagement to support relationship management and reporting. • Prepare reports, correspondence, mailing lists, and administrative materials that support the Events team. • Maintain and improve event systems, workflows, and standard operating procedures (SOPs). • Partner with the Events Director and collaborate across TENx10 teams to deliver successful events and improve organizational effectiveness. • Participate in team meetings, planning sessions, and collaborative projects. • Take meeting notes, track action items, and ensure timely follow-up as assigned. • Represent TENx10 at conferences, gatherings, and partner events as needed. • Contribute to a culture of initiative, collaboration, and operational excellence.

🎯 Requirements

• Bachelor’s degree or equivalent experience • Three to five years of event planning, project coordination, or administrative experience. • Ability to travel domestically 6-9 times a year for various events • Youth or church ministry experience preferred • Proven ability to provide superb customer service • Strong verbal and written communication skills • Proficiency with Google Workspace, Microsoft Office, Monday.com (or similar project management software), and virtual collaboration platforms. • Experience with Planning Center Online and ProPresenter preferred. • Works well under pressure and can manage pressing requests and situations with demonstrated ability to prioritize tasks and relationships. • Works well in a multicultural environment with a high level of intercultural competency and focus on diversity, equity, and inclusion • High attention to organization, deadlines, accuracy, and details • Ability to work effectively both independently and as a member of a team • Able to work with a diverse remote team and interact with team members via digital task management systems and virtual meeting environments. • Bilingual in English and Spanish is a plus.

🏖️ Benefits

• Must be willing to abide by Fuller Community Standards