Operations Assistant

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🕒 March 20

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Green and Spiegel U.S.

WebsiteLinkedInAll Job Openings

11 - 50 employees

Green and Spiegel U.S., LLC was founded in 2012 by Jonathan Grode, Esq. as the United States branch of one of the oldest, largest, and most successful immigration law firms in Canada. As such, our team of attorneys in Philadelphia, PA, Providence, RI, and Vail, CO have a solid foundation of knowledge and experience in the immigration law field, while simultaneously maintaining the care and personalized client service that is indicative of a small, private firm.

📋 Description

• The Operations Assistant supports the Operations Team by providing reliable, detail-oriented administrative assistance across a wide range of tasks. • Ensure day to day workflows run smoothly by completing assigned administrative duties, maintaining organized records, preparing basic documents, and assisting with routine project needs. • Contributes to team efficiency by staying responsive, accurate, and proactive in handling operational support. • Handle routine administrative tasks as assigned, ensuring timely and accurate completion. • Draft, proofread, and format basic internal documents. • Organize and maintain electronic files, folders, and shared resources. • Track action items, deadlines, and follow ups to support smooth workflow. • Enter, update, and verify data in spreadsheets, logs, and internal systems. • Assist in preparing reports, summaries, and simple presentations. • Maintain confidentiality and handle sensitive information with discretion. • Provide general support on ongoing projects, including gathering information and preparing materials. • Assist with basic coordination tasks as directed by the operations team. • Perform other administrative duties to support team efficiency and workload management.

🎯 Requirements

• Administrative, clerical, or office support experience preferred • Strong organizational skills with the ability to manage multiple tasks and follow through reliably • Proficiency with Microsoft Office applications, including Outlook, Word, and Excel • Ability to draft, proofread, and format basic documents with accuracy and attention to detail • Strong written and verbal communication skills • Comfort working with digital files, shared drives, and basic data entry • Ability to maintain confidentiality and handle sensitive information appropriately • Dependable, responsive, and able to adapt to shifting priorities • Excellent time management skills • High School degree