Purchases Analyst

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GroWrk

WebsiteLinkedInAll Job Openings

51 - 200 employees

☁️ SaaS

🤝 B2B

🏢 Enterprise

💰 Seed on 2022-02

SaaS • B2B • Enterprise

GroWrk is a global IT device lifecycle management platform that automates procurement, configuration, deployment, retrieval, storage, reuse, and recycling of hardware for remote and distributed workforces. The company offers a unified SaaS platform with API and 40+ integrations, pay-as-you-go services, SOC 2 Type 2 security, and global logistics covering 150+ countries to help companies scale hardware operations and ensure compliance. GroWrk targets startups through enterprise customers with features like zero-touch deployment, AI help desk, ROI tools, and consolidated inventory and compliance reporting.

📋 Description

• Manage purchase orders across assigned EMEA countries from order placement through final completion. • Validate that each purchase request includes the required customer, employee, product, shipping, enrollment, configuration, and billing information. • Place or coordinate purchase orders with approved suppliers. • Confirm supplier acceptance, product availability, pricing, estimated delivery dates, and supplier order references. • Follow up continuously on open orders to ensure they remain within the applicable SLA. • Identify delays, discrepancies, or operational risks and escalate them to the appropriate owner. • Ensure every order has an accurate status, blocker, next action, owner, and expected completion date. • Coordinate order cancellations, replacements, amendments, returns, or reorders when required. • Maintain complete documentation and closure evidence for every purchase. • Communicate directly with EMEA suppliers regarding order placement, stock availability, pricing, lead times, delivery, enrollment, configuration, invoicing, and payment status. • Follow up on supplier quotations and confirm quote validity before purchase. • Ensure suppliers provide timely order confirmations, tracking numbers, invoices, serial numbers, enrollment confirmations, and delivery evidence. • Coordinate device enrollment requirements, including Apple Business Manager and Windows Autopilot. • Confirm whether enrollment is automatic, manual, or requires hash extraction and sharing. • Validate that all necessary customer enrollment information is available before the order is processed. • Follow up with suppliers until enrollment has been successfully completed and confirmed. • Maintain all assigned EMEA orders updated in the purchasing platform in real time. • Record supplier confirmations, prices, invoices, payment status, expected delivery dates, tracking numbers, enrollments, configurations, and delivery evidence. • Ensure order statuses accurately represent the actual stage of the purchase.

🎯 Requirements

• At least one year of experience in Purchasing, Procurement, Supply Chain, Order Management, Operations, or a related role. • Bachelor’s degree in Business Administration, International Business, Supply Chain Management, Finance, Operations, or a related field, or equivalent professional experience. • Experience managing purchase orders, quotations, invoices, supplier communications, and order follow-up. • Strong organizational skills and the ability to manage multiple orders and priorities simultaneously. • Excellent attention to detail and commitment to data accuracy. • Strong written and verbal communication skills in English. • Experience working with suppliers across Europe, the Middle East, or Africa. • Strong problem-solving skills and the ability to identify and escalate operational risks. • Ability to work independently while maintaining clear ownership and accountability. • Intermediate spreadsheet skills, including formulas, filters, lookups, pivot tables, and data validation. • Experience working with purchasing software, ERPs, CRMs, ticketing systems, or order-management platforms. • Basic understanding of invoices, taxes, currencies, and payment processes. • Availability to work hours that provide sufficient coverage for EMEA suppliers and operations.

🏖️ Benefits

• Flexible schedule to overlap with Latam in case of trainings or business alignment