Assistant Property Manager / Tenant Services Coordinator

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August 19

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Remote Raven

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HR Tech • Recruitment • B2B

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

11 - 50 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

📋 Description

• Review and prepare commercial lease abstracts for internal reference. • Track and maintain Certificates of Insurance (COIs) for vendors and tenants. • Draft and send email communications and formal letters to tenants. • Track annual rent increases and prepare notifications accordingly. • Assist in scheduling and coordinating work orders for 6–8 building engineers, ensuring timely completion. • Enter work orders into Yardi and follow up to ensure tenant requests are addressed professionally. • Oversee the new vendor and tenant setup process in company systems. • Prepare contracts for third-party vendors. • Invoice coding for payables to ensure timely vendor payments. • Monitor monthly accounts receivable to track rent payments and outstanding balances. • Assist property managers in preparing annual operating budgets. • Gather bids and proposals for Capital Expense (CapEx) projects (roofing, asphalt, painting, HVAC replacements) and non-CapEx repairs (landscaping, plumbing, electrical, etc.). • Utilize Excel and SharePoint for tracking and reporting tasks. • Maintain accurate records and assist with research and special projects as required. • This is a 100% Remote Job • Full time • $5/hr

🎯 Requirements

• Property management experience required (commercial preferred, but residential experience will be considered). • Experience using Yardi or similar property management software is a plus. • Strong organizational and multitasking abilities. • Excellent written communication skills (for tenant and vendor correspondence). • Proficiency in Excel, SharePoint, and Microsoft Office Suite. • Ability to obtain bids, track expenses, and manage property maintenance requests efficiently. • Detail-oriented with a proactive approach to problem-solving. • Strong ability to work independently and meet deadlines. • Professional and reliable, with excellent follow-through on tasks.