Procurement Operations Analyst

🕒 4 days ago

🇺🇸 United States – Remote

💵 $115k - $150k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 20%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Horizon3.ai

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2019

🔒 Cybersecurity

🤖 Artificial Intelligence

☁️ SaaS

Cybersecurity • Artificial Intelligence • SaaS

Horizon3. ai is a cybersecurity company that specializes in autonomous penetration testing through its platform, NodeZero. The company's mission is to proactively identify and address attack vectors before they can be exploited, allowing organizations to continuously assess their security posture across various environments including cloud, IoT, and on-premises systems. Founded by veterans from the US Special Operations and National Security sectors, Horizon3. ai offers a self-service SaaS solution that provides organizations with insights into their security vulnerabilities without requiring persistent or credentialed agents.

📋 Description

• Manage the Zip procurement queue, tracking ownership, status, next action, due date, vendor information, and escalation path • Perform completeness reviews and validate business purpose, scope, dates, currency, amount, budget owner, payment method, accounting fields, vendor information, approvals, and documentation • Follow up with requesters, vendors, and internal stakeholders to resolve missing information and escalate blockers • Coordinate Procurement, FP&A, functional, Legal, Security, People, IT, vendor, and signature review steps • Coordinate contractor and vendor onboarding, including statements of work, agreements, tax documentation, vendor records, banking information, portal completion, and approvals • Partner with People Operations and IT on contractor classification, background checks, equipment, email, application access, and onboarding tickets • Determine whether an NDA or mutual NDA is required and route documents for signature • Prepare approved contracts and documents for signature; monitor DocuSign, coordinate countersignature, and store executed agreements • Maintain accurate procurement records, including request, purchase order, agreement, vendor, renewal, and other identifiers • Support change orders, foreign-currency requests, purchase order issuance and changes, invoice questions, vendor follow-up, and invoice reconciliation • Maintain visibility into aging requests, open vendor actions, outstanding signatures, pending invoices, renewal dates, and closeout-ready requests • Conduct monthly reviews of open purchase orders and requests, recommending closure, extension, or escalation • Develop and maintain process maps, queue trackers, handoff documentation, backlog-cleanup plans, and organized records • Prepare and distribute weekly queue and service-level dashboards to Procurement and Finance stakeholders, highlighting progress, risks, blockers, and recommended actions

🎯 Requirements

• Three or more years of experience in procurement operations, purchasing, contract administration, vendor management, finance operations, or a closely related function • Demonstrated experience managing a high-volume operational queue with competing deadlines • Strong working knowledge of purchase orders, vendor onboarding, contracts, invoices, approvals, and document control • Experience with procurement, intake, workflow, ERP, contract lifecycle, or ticketing systems; Zip experience is helpful but not required • Strong spreadsheet skills, including filtering, data validation, reconciliation, and practical reporting • Ability to work independently, ask precise follow-up questions, and escalate issues with clear options and recommendations • Excellent written communication and follow-through with internal stakeholders, vendors, Legal, Finance, IT, and People Ops • High level of discretion when handling financial, contractual, employee, vendor, and security-related information • Experience supporting procurement in a technology, SaaS, cybersecurity, or high-growth company preferred • Experience with Zip, Coupa, Airbase, Ramp, Procurify, Ironclad, DocuSign, or comparable systems preferred • Familiarity with contractor onboarding, W-9/W-8 collection, background-check coordination, and access provisioning preferred • Experience documenting workflows and improving procurement controls without disrupting business operations preferred • Experience supporting foreign-currency transactions, change orders, renewals, or PO closeout preferred • Legally authorized to work in the United States

🏖️ Benefits

• All full-time roles are eligible for an equity package in the form of stock options • Career development opportunities • Collaborative environment that encourages creativity and out-of-the-box thinking • Health, vision & dental insurance for you and your family • Flexible vacation policy • Generous parental leave • Inclusive culture • Remote and hybrid work models depending on role and location

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