Bookkeeper, Project Cost Controller

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Hunt St

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Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

2 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

📋 Description

• Manage end-to-end bookkeeping, invoice management, project cost tracking, and weekly cashflow reporting. • Work directly with the CEO and CFO and be responsible for maintaining real-time accurate financial data across all projects. • Maintain accurate financial records in Xero (mandatory). • Enter invoices immediately and organise them by project. • Track accounts payable and receivable. • Process receipts, payments, reimbursements, and loan payments. • Reconcile bank and credit card statements weekly. • Assist with payroll preparation and expense management. • Prepare client invoices as needed. • Maintain organised digital filing of all financial documents. • Track and update weekly cashflow: • - cash in • - cash out • - upcoming liabilities • - loan repayments • Maintain live budgets for every project. • Track all spending per project and compare actual vs budget. • Record every cost item against the correct project code. • Provide weekly summaries. • Prepare weekly, monthly, and quarterly financial reports. • Compile cashflow reports for CEO/CFO. • Provide clear explanations for variances. • Support internal and external audit requirements. • Ensure accuracy and compliance with accounting standards. • Reduce the CFO’s administrative load. • Provide real-time updates on company and project finances.

🎯 Requirements

• Strong Xero experience is mandatory. • Experience with Australian bookkeeping preferred. • Strong Excel/Google Sheets skills. • Understanding of payroll systems. • Familiarity with AASB or Australian taxation preferred (not required). • Experience in GAAP is acceptable if no AASB background. • Highly reliable and accountable. • Strong attention to detail and accuracy. • Ability to manage multiple projects at once. • Confident working independently with minimal supervision. • Proactive in identifying financial issues. • Comfortable working Sydney hours and meeting deadlines. • Direct and clear communicator. • Calm under pressure. • High integrity and confidentiality. • Long-term commitment — not suited for job-hoppers. • Enjoys creating order, structure, and efficient systems.