Project Operations Specialist

Job not on LinkedIn

November 19

🌵 Arizona – Remote

Although this job is listed in Arizona, this company may be open to hiring remote in other states.

🤠 Texas – Remote

Although this job is listed in Texas, this company may be open to hiring remote in other states.

💵 $66k - $80k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

Apply Now

Receive Emails with Similar Jobs

Jones Lang LaSalle Americas, Inc.

WebsiteLinkedInAll Job Openings

We provide commercial real estate services for corporations and investors across the globe that save money, increase productivity and improve sustainability.

10,000+ employees

📋 Description

• Drive project success by coordinating activities from initiation to completion, ensuring PM deliverables meet budget, scope, and timeline requirements. • Support and train PMs on comprehensive project documentation, including schedules, budgets, and progress reports. • Coordinate and assist with project meetings, workshops, and presentations, as needed. • Assist in procuring and managing project resources (PO and contract creation), including equipment, materials, and subcontractors. • Support the project team in resolving issues, demonstrating a solution-oriented mindset. • Update project information in client and JLL Project Management tools, maintaining accurate project status. • Review project forecasts and accruals, preparing account-level analysis and reporting. • Conduct monthly variance analysis (MTD, QTD, YTD) and assist with quarterly QBR reporting. • Prepare and review actuals reports, ensuring accuracy and timely delivery. • Upload forecasts in client tool and craft detailed commentaries. • Generate comprehensive forecast reports for stakeholder review. • Assist with project financial audits, closeout reconciliation, and compliance requirements. • Monitor project financial performance, tracking expenses and maintaining accurate budget records. • Manage client vendor setup and provide invoice support. • Prepare project Purchase Orders using client and JLL tools. • Offer comprehensive contract support, including review and administration. • Collaborate on developing efficient reporting strategies, focusing on automation and process simplification. • Contribute to the development and distribution of best practices and process documentation. • Complete regular and ad-hoc reporting, including internal and client-ready documents, reports, and presentations. • Utilize Microsoft Teams and Shared Drive for efficient data collection, reporting, and team communication. • Identify potential risks and develop mitigation strategies to ensure project success. • Assist with PM onboarding, providing guidance on finance, sourcing, procurement, and project tools/processes. • Offer documentation and process support for Project Funding Reports. • Maintain accurate project documentation, including project plans, status reports, and meeting minutes.

🎯 Requirements

• Fluent in Spanish • Bachelor's degree in construction management, or related field. • 2-4 years of experience in project management or related roles within the real estate industry. • Strong organizational and time management skills, with the ability to prioritize and multitask effectively. • Excellent communication and interpersonal skills, with the ability to build strong relationships with both internal and external stakeholders. • Proficiency in project management software and tools. • Experience in managing small to medium-scale projects from initiation through completion. • Knowledge of real estate industry best practices and construction processes.

🏖️ Benefits

• 401(k) plan with matching company contributions • Comprehensive Medical, Dental & Vision Care • Paid parental leave at 100% of salary • Paid Time Off and Company Holidays • Early access to earned wages through Daily Pay