Administrative Assistant

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Lightspeed Systems

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1999

💰 Private Equity Round on 2019-03

Since 1999, Lightspeed Systems has provided smart solutions for school networks, working to make learning safe, mobile and easily managed. With our K12 school partners, we have helped protect and engage more than 10 million students around the world.

📋 Description

• Coordinate meetings, appointments, and team calendars. • Schedule internal and external calls and distribute meeting invitations. • Prepare meeting agendas, notes, and follow-up action items when needed. • Support travel arrangements, including bookings and itineraries. • Assist with planning team meetings, training sessions, and company events. • Process expenses and assist with administrative reporting. • Support onboarding and administrative activities for new employees. • Assist with special projects and administrative tasks as assigned.

🎯 Requirements

• 1–3 years of experience in an administrative, office support, coordinator, or customer service role. • Strong organizational skills with excellent attention to detail. • Ability to manage multiple tasks and priorities effectively. • Strong written and verbal communication skills. • Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint). • Comfortable learning new systems and tools. • Ability to handle confidential information appropriately. • Familiarity with expense management systems. • Knowledge of Google Workspace.

🏖️ Benefits

• Employee wellbeing support • Flexible work arrangements • Support for professional development • Snacks galore • A private chef serving up lunch Tuesday through Thursday every week • A state-of-the-art fitness center (with outfitted locker rooms) • Physical therapist onsite regularly • Pet-friendly office environment • A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun